Events

What are the Day Delegate Package rates and what's included?

The Day Delegate Package is £69.00 per person (reduced from £99.00), with a minimum of 70-120 delegates depending on the room. This includes main meeting room hire, arrival tea/coffee with pastries, mid-morning tea/coffee with cookies, afternoon tea/coffee with cake, 2-course buffet lunch, projector and screen, flipchart with markers, pads/pens/paper, Wi-Fi, signage, dedicated event planner, and dedicated event manager on the day.

How does the 'Joint 1st Option' booking system work?

Joint 1st Option means multiple clients can hold the same space on the same day. The first client to confirm and return the contract within three working days gets exclusive use of the space. If you don't confirm by the deadline, the space will be released to other interested parties.

What are the room capacities and layouts available?

The Milton Suite accommodates up to 200 theatre style or 150 delegates theatre/120 cabaret. The Blackfriars Suite holds maximum 6 boardroom style. Leo's Balcony has a maximum capacity of 100 people with £4,000 minimum spend on food and beverage (50% on food). The Wren and Lutyens Suite can accommodate up to 400 theatre style.

What are the mandatory AV costs and technician requirements?

Basic projector and screen are included. Additional AV costs: PA system £245-£350, microphones £66 each, lectern £64, stage blocks £54 each, AV technician £550 maximum 8 hours (mandatory if booking 2 or more microphones), and External AV Supplier Fee £750 per day.

What are the setup and breakdown charges?

Evening setup the night prior costs £2,000-£12,000 depending on the room. De-rig after 5:30pm until 11pm costs £2,000. All rates are based on maximum 8-hour hire period normally from 09:00-17:00, with hourly supplements and overnight hold charges applicable for additional time.

What are the minimum spend requirements for drinks receptions?

Minimum spends vary by space: Sabine Rooftop Bar £5,000 inclusive of VAT plus 12.5% service charge, Leo's Balcony £4,000 on food and beverage (50% on food), Leonardo Royal Hotel City Piazza and Leo's Bar £7,000 inclusive of VAT (50% spend on food), and general drinks receptions from £3,000-£10,000 inclusive of VAT.

What are the timing restrictions and music policies?

Standard hire is 09:00-17:00 for meetings. For evening events, loud music must be turned down at 8pm if outdoors, soft background music can continue until 11pm, with carriages at 11pm. Leo's Bar can remain open until 23:00. Hotel music plays by default - you must hire the PA system (£300) to play your own music.

What catering options and pricing are available?

Banquet packages start from £79-£89 per person including arrival drink, 3-course meal, and half bottle of wine. Canapes from £24 per person (6 items), bowl food from £45 per person (2 cold, 3 hot, 1 dessert), BBQ items from £45 per person (3 grill items, 4 salads, 2 desserts). Room hire only options available: Blackfriars Suite £350 per day (reduced from £480).

Are there accessibility limitations for certain spaces?

The Milton Suite is listed as 'Fully accessible - No' and has no natural daylight but does have air conditioning. The Blackfriars Suite and most other spaces are fully accessible with air conditioning. Always confirm accessibility requirements when booking as this varies by specific room.

What are the booking confirmation deadlines and cancellation policies?

For Joint 1st Option bookings, you typically have until a specific date and time (often 12:00 on a specified day) to confirm or the space will be released. Contract must be returned within three working days of confirmation to secure exclusive use. If no response is received by the deadline, the venue assumes the space is no longer required.