Business

What are the room hire rates for different sized spaces?

Medium rooms cost £365 + VAT per day, Premium Medium rooms are £465 + VAT per day, and Large rooms are £655 + VAT per day. All rooms include basic setup and can accommodate various seating arrangements including boardroom, cabaret, and theatre style.

What are the catering options and minimum order requirements?

Hot buffet lunch costs £25.95 per person + VAT with a mandatory 10-person minimum order. Cold buffet lunch is £25.95 per person + VAT, sandwich lunch is £13.95 per person + VAT, unlimited tea/coffee/snacks is £10.95 per person + VAT, and assorted pastries are £7.95 per person + VAT.

How much does AV equipment cost and what's included?

Presentation screens cost £50 + VAT. The in-house video conferencing package is £250 + VAT and includes HD camera, hub laptop, speakers, tabletop microphones, all-day tech support, and options for Zoom or Teams meetings.

What are the costs for breakout rooms and additional spaces?

Breakout rooms cost £300 + VAT for all-day access and can be used for private calls, lunch service for hot buffet options, or additional meeting space. Access to the private courtyard area requires booking a breakout room.

What payment methods are accepted and what are the terms?

Payment can be made over the phone, via bank transfer (which may take up to 60 days to process), or through corporate payment systems like Coupa. Card payments may occasionally be unavailable due to technical issues, requiring bank transfer as an alternative.

What is the booking process and when are invoices issued?

Complete the booking form to confirm your reservation. Invoices are typically issued 1-2 days before the event date, and payment calls are scheduled for the day after invoice issue. The venue can hold space in their calendar during the booking process.

Can additional equipment like flipcharts be provided on short notice?

Yes, additional items like flipcharts can be arranged with advance notice, even as late as the day before your event. Contact the venue directly to request specific equipment or setup requirements.

What are the contact details and business information for invoicing?

The legal entity is 12 Bloomsbury Square Limited, registration number 07057143, located at 12 Bloomsbury Square, London, WC1A 2LP. Primary contact is Fatemeh Hasheminejad at 12bsq@ciarb.org or 020 7421 7420.

Are there restrictions on catering timing and setup?

Pastries and coffee can be laid out in the room prior to arrival. Tea, coffee, and snack timings can be arranged for mid-morning and mid-afternoon service. Hot buffet lunch requires a separate breakout room for service.

What happens if the venue is fully booked on my preferred date?

The venue can become fully booked on popular dates and will inform you immediately if no availability exists. They will ask for alternative dates and check availability for those options instead.