Business

What are the room hire rates and capacity limits for different meeting setups?

Medium rooms cost £365 + VAT per day and can accommodate various layouts. Large rooms are £655 + VAT per day for up to 40 people, while Premium Medium rooms cost £465 + VAT. The Vanessa Bell Room holds up to 25 people theatre-style, 18 classroom-style, 16 boardroom-style, or 14 courtroom-style.

What are the mandatory catering minimums and pricing for business events?

Hot buffet lunch requires a minimum order of 10 people at £25.95 per person + VAT, even if your group is smaller. Cold buffet lunch is £25.95 per person + VAT with no minimum. Unlimited tea, coffee and snacks cost £10.95 per person + VAT, and assorted pastries are £7.95 per person + VAT.

What additional room costs apply beyond the base hire fee?

Presentation screens cost £50 + VAT per day. Breakout rooms are £300 + VAT for all-day access and are mandatory if you order hot buffet catering. The in-house video conferencing package (including HD camera, laptop, speakers, mics, and tech support) costs £250 + VAT.

How does the payment process work and what are the terms?

Payment is typically accepted over the phone after booking confirmation. Invoices are issued 1-2 days before the event, with payment processed the following day. Bank transfer payments can take up to 60 days to process, while phone payments are immediate.

What video conferencing and AV equipment is included in the venue?

The Vanessa Bell Room includes a 65" Touch Interactive Presentation Screen and built-in video conferencing capabilities. The optional in-house video conferencing package provides HD camera, hub laptop, speakers, tabletop mics, all-day tech support, and supports both Zoom and Microsoft Teams meetings.

Can I access outdoor space and what are the restrictions?

The courtyard area is available as private space only when you book a breakout room (£300 + VAT) in addition to your main room. The outdoor area is not available on all dates and must be confirmed at time of booking.

What are the booking confirmation requirements and timeline?

You must complete and return a signed booking form to confirm your reservation. The venue will hold space in their calendar during the booking process. For corporate clients, supplier setup in payment systems may be required, which can take several days to process.

Are there restrictions on bringing external equipment or catering?

The venue has a microwave available but no oven for food warming. You can request additional equipment like flipcharts on the day of your event. The venue provides comprehensive in-house catering options, though policies on external catering are not specified in available information.