Events

What are the room hire costs and minimum spend requirements for events?

The Crown Suite costs £1,600 inc. VAT (reduced from £4,000) for up to 8 hours, with a maximum capacity of 120 in theatre layout or 60 in cabaret. For the Piazza outdoor space, there's a £5,000 inc. VAT minimum spend on food and beverage (50% must be spent on food), with capacity for up to 200 standing guests. If minimum spend isn't reached, the shortfall becomes a room hire charge.

What are the capacity limits for different room layouts?

The Crown Suite accommodates up to 120 people in theatre style, 64 in cabaret, or 120 for standing networking receptions. The Piazza can host up to 200 people for standing receptions. The Auditorium holds up to 500 in theatre style or 198 in classroom layout.

What catering options are available and what are the costs?

Tea and coffee with biscuits costs £4.95 per person per serving, with pastries/cake at £6.95. Canapés (6 items) are £24 per person, bowl food (2 cold, 3 hot, 1 dessert) is £45 per person, and BBQ packages are £45 per person. Buffet lunch is £33.95 per person with a minimum of 15 people required.

What AV equipment is included and what are additional costs?

Basic projector, screen, and Wi-Fi are included in room hire. Additional equipment costs: PA system £350-£450, microphones £66 each, lectern £64, AV technician £648 for maximum 8 hours (mandatory if using 2+ microphones), and external AV supplier fee £750 per day.

How does the booking hold system work?

Most spaces are offered on 'Joint 1st option' basis, meaning multiple clients can hold the same space simultaneously. The first client to confirm and return the contract within three working days gets exclusive use. Some bookings require decisions within specific timeframes, typically 24-48 hours when competing interest exists.

What are the standard event timings and any restrictions?

Standard hire periods are maximum 8 hours, typically 9am-5pm for daytime events or 6pm-midnight for evening events. The Piazza closes at 10pm with guests moving to Leo's Bar until 11pm. Loud music must be turned down at 10pm, and hourly supplements apply for extended hours.

Are there syndicate or breakout rooms available?

Yes, syndicate rooms Flin and Bowyer are available at £500 inc. VAT each (reduced from £900), with maximum capacity of 20 people in boardroom layout. Additional breakout spaces like Beauchamp Suite, Lutyens Suite, and others are available with varying capacities and pricing.

What is included in the Day Delegate Rate packages?

DDR packages cost £62-£89 per person inc. VAT (minimum 90-250 people depending on room) and include: main room hire, arrival tea/coffee with pastries, mid-morning tea/coffee with cookies, afternoon tea/coffee with cake, 2-course buffet lunch, projector and screen, flipchart with markers, pads/pens, Wi-Fi, signage, and dedicated event planner and manager.

What are the payment and cancellation terms?

Minimum spends must be pre-paid by the client, with any additional consumption paid on the day. Food revenue is posted to the main invoice by the hotel planning team, while beverage revenue is handled by operations. Specific payment terms and cancellation policies are detailed in the Terms and Conditions document provided with each proposal.

Is accommodation available and how is it arranged?

Hotel accommodation is available upon request. It can be arranged either as a closed group (organiser books with rooming list and guarantees payment) or allocation basis (guests book and pay individually, with full payment required as guarantee and refunded after checkout minus any unpaid amounts).