Events

What are the room hire rates and what's included in the base price?

Room hire rates vary by space: Crown Suite £1,600 inc. VAT (reduced from £4,000), Beauchamp Suite £1,600 inc. VAT, and Auditorium from £17,000 inc. VAT per day. Base room hire includes projector and screen, Wi-Fi, signage, flipchart with markers, pads and pens, plus dedicated event planner and event manager on the day. All rates are based on maximum 8-hour hire periods, typically 09:00-17:00.

What are the capacity limits for different room layouts?

The Auditorium holds maximum 500 theatre style or 198 classroom. Crown Suite accommodates 120 theatre or 64 cabaret style. Beauchamp Suite fits 120 theatre or 100 theatre depending on configuration. Syndicate rooms Flin and Bowyer each hold maximum 20 boardroom style at £500 inc. VAT each (reduced from £900).

What are the Day Delegate Rate packages and minimum numbers required?

DDR packages range from £62-£89 per person inc. VAT with minimum numbers typically 90-250 depending on the room. DDR includes room hire, arrival tea/coffee with pastries, mid-morning tea/coffee with cookies, afternoon tea/coffee with cake, 2-course buffet lunch, projector and screen, flipchart, pads/pens, Wi-Fi, signage, and dedicated event staff. Buffet lunch alone requires minimum 15 people at £33.95 per person.

How does the booking hold system work and what are the confirmation deadlines?

Most spaces are offered on 'Joint 1st option' basis, meaning multiple clients can hold the same space simultaneously. The first client to confirm gets exclusive use if the contract is returned within three working days. The venue typically gives 24-48 hours notice before releasing held space to other interested parties, with specific deadlines communicated via email.

What are the AV equipment costs and technical support requirements?

Basic projector and screen are included in room hire. Additional AV costs: PA system £350-£450, microphones £66 each, lectern £64, stage £240, AV technician £648 for maximum 8 hours (mandatory if using 2+ microphones), and external AV supplier fee £750 per day. Hydraulic stage available in Auditorium at additional cost.

What are the minimum spend requirements for events with catering?

Standing receptions have minimum spends: £5,000 inc. VAT for Piazza events (50% must be food), £7,500 inc. VAT for larger events, £1,000 inc. VAT for smaller receptions. If minimum spend isn't reached, the shortfall is allocated to room hire and must be pre-paid. Additional drinks beyond the minimum are paid on the day of the event.

What catering options are available and at what price points?

Tea/coffee with biscuits £4.95 per serving, with pastries £6.95, three servings £10.95-£14.95. Lunch options include working lunch £22.95, 2-course buffet £33.95. Reception catering: canapés £24-£36 per person (6-10 items), bowl food £45 per person (2 cold, 3 hot, 1 dessert), BBQ £45 per person. Dinner packages from £79-£89 per person including wine and full service.

What are the standard event timings and any restrictions on hours?

Standard daytime events run 09:00-17:00 (8-hour maximum). Evening events typically 18:00-23:00 or 18:30-23:00, with some spaces like Piazza closing at 22:00 before guests move to Leo's Bar until 23:00. Loud music must be turned down at 22:00. Setup access is usually available from one hour before event start time.

Are there any day-of-week restrictions or seasonal pricing variations?

No specific day-of-week restrictions are mentioned in the available information. The venue appears to operate seven days a week for events. Pricing appears consistent throughout the year, though rates are described as 'reduced from' higher amounts, suggesting promotional pricing may be currently available across multiple room types.

What accommodation options are available for multi-day events?

Hotel accommodation is available upon request for all events. Two booking methods are offered: closed group basis where the event organizer books rooms with a rooming list and guarantees payment, or allocation basis where guests book and pay individually with the organizer providing payment guarantee that's refunded after all guests check out and settle their bills.