Business

What are the room hire costs and minimum catering requirements for business meetings?

Room hire varies by space: Tudor Hart Room (14 boardroom capacity) costs £660+VAT with a minimum catering spend of £250+VAT for lunch. Anderson Room (22 boardroom capacity) includes data projector, screen, flipchart, and PA system in the hire price. All rooms require advance booking confirmation by specified deadlines to avoid enquiry expiration.

What AV equipment is included with room hire for presentations and training sessions?

Standard room hire includes data projector and screen, flipchart and pens, PA system, and technical support for setup. The Great Hall offers extensive AV including high-powered Barco projector, 16:10 screen (5.10m x 2.87m), 24-channel mixing desk, up to 9 microphones, LCD monitors, laptop connections via HDMI or USB-C, and full-day technical support.

What are the Day Delegate Rate packages and what do they include?

DDR packages start from £90-£95+VAT per person with minimum numbers typically 70-120 depending on the room. Includes meeting room hire (9am-5pm), separate catering room, arrival refreshments, mid-morning tea/coffee, 2-course hot fork buffet lunch, afternoon refreshments, AV support, staging, lighting, and event planner throughout the day.

Can external caterers be brought in for corporate events?

No, external catering is not permitted due to exclusive contracts with in-house caterers. All catering must be provided by BMA House, with minimum catering spends ranging from £250+VAT for small meetings to £3,500+VAT for larger events depending on the space and guest numbers.

What are the capacity limits for different meeting room layouts?

Capacities vary significantly by room: Tudor Hart Room holds 14 boardroom style, Anderson Room accommodates 22 boardroom, Bevan Suite fits 150 theatre/77 cabaret, and the Great Hall can handle up to 294 theatre/160 cabaret. Third-floor rooms require wheelchair lift access with weight restrictions for electric wheelchairs.

How far in advance must bookings be confirmed and what are the response times?

Enquiries must be confirmed by specified deadlines (typically 10-14 days) or they expire from the system. Initial responses are provided within 1-2 days due to high enquiry volumes. Site visits can be arranged during weekdays, and the venue requires event details including timings, layout preferences, and AV requirements before preparing proposals.

What are the accessibility features and limitations for business events?

The venue is fully accessible, though third-floor rooms (Bevan Suite, Harvey Room) require use of a wheelchair lift once on the floor. The wheelchair lift has weight limitations that may be unsuitable for some electric wheelchairs, so advance notification of wheelchair users is required for proper accommodation planning.

What hybrid meeting and recording capabilities are available?

The venue offers hybrid meeting packages starting from £1,700+VAT depending on complexity, and filming packages from £900+VAT. Equipment includes video conferencing facilities, laptop connections, comfort monitors, and technical support. Heavy data/voice content or events requiring more than 4 lapel microphones need a second technician at £450+VAT per day.

What are the standard event timings and setup access for corporate meetings?

Standard meeting room hire runs 9am-5pm with DDR packages. Setup access is typically from 8am for conferences. Some events can extend beyond standard hours - Garden spaces close at 22:00 but Garden Room can continue until 23:00. Specific timing requirements should be confirmed during booking as availability varies by space.

Are there discounts available for charities and what documentation is required?

Yes, registered charities receive discounts on DDR packages (e.g., £90+VAT instead of £95+VAT per person). The venue acknowledges budget constraints for charitable organizations and may offer reduced rates on room hire. Charity status must be verified during the booking process to qualify for discounted pricing.