Business

What are the room hire costs and capacity limits for business meetings at BMA House?

Room hire varies by space: Tudor Hart room (14 boardroom capacity) costs £660+VAT, Anderson room (22 boardroom capacity) is included in quotes, and Bevan Suite (150 theatre/77 cabaret capacity) costs £1,650+VAT for half-day hire. The Day Delegate Rate starts from £90-95+VAT per person with minimum numbers typically 70-120 depending on the room.

What catering minimums and costs apply to business events?

Minimum catering spends range from £250+VAT for small meetings (Tudor Hart room) to £3,500+VAT for larger events. Tea, coffee and biscuits cost £4.95+VAT per person, while Day Delegate Rates include full catering packages starting from £90+VAT per person with arrival refreshments, breaks, and hot fork buffet lunch.

What AV equipment and technical support is included with room hire?

All business rooms include data projector, screen, flipchart, and PA system with up to 3 microphones. Technical support for setup is included, and larger spaces like the Great Hall offer extensive AV packages with up to 8 microphones, staging, lighting, and dedicated technician support throughout the event.

Can external caterers be used for business events?

No, external catering is not permitted due to exclusive contracts with in-house caterers. All food and beverage must be provided by BMA House's catering team, with minimum spend requirements applying to all bookings.

What are the standard operating hours and access times for business events?

Business events typically run 9am-5pm with Day Delegate Rates covering these hours. Some quotes mention events from 8am-10pm are possible, and setup access can be arranged from 4pm for dinner events, though specific timing restrictions may apply to certain spaces.

How long do enquiries remain active in the booking system?

Enquiries expire in the system after specific deadlines - examples show 25th June and 25th July expiry dates mentioned in correspondence. Clients must confirm booking interest before these dates or risk losing their provisional hold on the space.

What accessibility features are available for business events?

The 3rd floor spaces (Bevan Suite, Harvey Room) are wheelchair accessible but require use of a wheelchair lift once on the floor. The wheelchair lift has weight limits that may be unsuitable for electric wheelchairs, so advance notice of wheelchair users is required for proper accommodation.

What response times should be expected for enquiries and proposals?

Initial enquiry responses are typically within 1-2 days due to high enquiry volumes. The venue is experiencing exceptionally high demand, so patience is requested during busy periods, though dedicated venue managers handle follow-up communications directly.

Are there capacity restrictions for different room configurations?

Yes, capacity varies significantly by layout: Bevan Suite holds 150 theatre style or 77 cabaret, Great Hall accommodates 294 theatre or 160 cabaret, while smaller rooms like Tudor Hart are limited to 14 boardroom style. Garden spaces are restricted to maximum 90 guests and cannot accommodate 120+ person events.

What hybrid and recording capabilities are available for business events?

BMA House offers hybrid event packages starting from £1,700+VAT and filming packages from £900+VAT depending on requirements. The venue has invested in hybrid equipment and can accommodate live streaming needs, though specific technical requirements should be discussed during the proposal stage.