Business

What are the room hire costs and minimum catering requirements for business meetings?

Room hire varies by space: Tudor Hart Room costs £660+VAT with a £250+VAT minimum lunch spend for up to 14 boardroom style. Anderson Room accommodates 22 boardroom style, while larger spaces like the Bevan Suite cost £1,650+VAT for half-day hire. All rooms include data projector, screen, flipchart, and PA system in the hire price.

Can I bring external caterers for corporate events?

No, external catering is not permitted due to BMA House's exclusive contract with their in-house caterers. All food and beverage must be provided by the venue's catering team, with minimum spend requirements applying to most bookings.

What capacity limits apply to different meeting room configurations?

Capacity varies significantly by room: Tudor Hart Room holds 14 boardroom style, Anderson Room accommodates 22 boardroom, Bevan Suite holds 150 theatre/77 cabaret, and the Great Hall can accommodate up to 294 theatre style or 160 cabaret. Third-floor rooms require wheelchair lift access with weight restrictions for electric wheelchairs.

How long do I have to confirm my booking before it expires?

Enquiries typically expire within specific timeframes - for example, one quote specified a deadline of 25th June for confirmation, after which the enquiry would be released from their system. Contact the venue promptly to secure your preferred dates as they experience high demand.

What AV equipment is included in room hire and what are the additional costs?

Standard room hire includes data projector, screen, flipchart, PA system, and technical support for setup. The Great Hall includes extensive AV with up to 9 microphones, staging, lighting, and dedicated technician support. Additional services like filming packages start from £900+VAT and hybrid event packages from £1,700+VAT.

What are the Day Delegate Rate packages and minimum numbers required?

Day Delegate Rates start from £90-£95+VAT per person including room hire, arrival refreshments, mid-morning break, 2-course lunch, afternoon refreshments, AV support, and event planner. Minimum numbers typically range from 65-120 delegates depending on the package and rooms selected.

Are there any timing restrictions for corporate events?

Garden and Garden Room bookings are restricted to 6:30pm-11pm for evening events, with the Garden closing at 22:00 but events can continue in the Garden Room until 23:00. Some venues mentioned events running 8am-10pm, and standard business hours appear to accommodate 9am-5pm conferences with setup access available earlier.

What is the response time for enquiries and how busy is the venue?

BMA House is experiencing exceptionally high demand with response times of 1-2 days for enquiries. Multiple emails mention they are seeing a large increase in enquiries, so early booking and patience during busy periods is advised for securing your preferred dates.

What catering minimum spends apply to different event sizes?

Minimum catering spends vary by event size and type: £250+VAT for small meetings like Tudor Hart Room, £3,500+VAT mentioned for larger events, and £35.95 per person minimum for some packages with a 40-person minimum. Day Delegate Rates include catering in the per-person price.

Are there accessibility considerations for the meeting rooms?

Third-floor rooms (Bevan Suite, Harvey Room) are wheelchair accessible but require use of a wheelchair lift once on the floor. The wheelchair lift has weight limitations that may be unsuitable for electric wheelchairs, so advance notice of wheelchair users is required to ensure proper accommodation.