Business

Events

What are the room hire costs and minimum catering requirements for business meetings?

The Tudor Hart room (14 boardroom capacity) costs £660+VAT with a minimum catering spend of £250+VAT for lunch. The Anderson room (22 boardroom capacity) includes data projector, screen, flipchart, and PA system in the hire cost. All room hire prices include basic AV equipment and technical support for setup.

What capacity limits apply to different meeting room configurations?

The Tudor Hart room accommodates up to 14 people boardroom style, while the Anderson room holds maximum 22 boardroom style. The Bevan Suite can accommodate 150 theatre style or 77 cabaret, and the Harvey room holds up to 100 standing or 84 theatre style. All rooms are subject to availability and specific layout requirements.

What AV equipment is included with room hire and what are the technical capabilities?

Standard room hire includes data projector, screen, flipchart and pens, PA system, and technical support for setup. The venue offers laptop connections, microphones (handheld and lapel options), and complimentary Wi-Fi. More complex AV requirements may need additional technician support at £450+VAT per day.

Can external caterers be brought in for business events?

No, external catering is not permitted due to exclusive contracts with in-house caterers. The venue has a minimum catering spend of £3,500+VAT for larger events, with various package options available including Day Delegate Rates starting from £90-95+VAT per person depending on requirements.

What are the Day Delegate Rate packages and what do they include?

DDR packages start from £90-95+VAT per person and typically include meeting room hire (9am-5pm), separate catering room, arrival refreshments, mid-morning break, 2-course hot fork buffet lunch, afternoon refreshments, bottled water throughout, basic AV equipment, and event planner support. Minimum numbers of 70-120 apply depending on the package.

How far in advance must bookings be confirmed and what are the enquiry hold periods?

Enquiries are held in the system for specific periods, with venues requiring confirmation by stated deadlines (examples show 25th June and 25th July deadlines mentioned). The venue experiences high demand and recommends booking well in advance, with response times of 1-2 days for initial enquiries during busy periods.

What accessibility features are available for business events?

The third floor (where Bevan Suite and Harvey room are located) is wheelchair accessible but requires use of a wheelchair lift once on the floor. The wheelchair lift has weight limitations that may not accommodate some electric wheelchairs, so advance notice of wheelchair users is required for proper planning.

What are the typical event timings and access arrangements for corporate meetings?

Standard meeting room hire runs 9am-5pm with 8am access available for setup. Some rooms like the Garden and Garden room have restricted evening hours (6:30pm-11pm only). Events can run from 8am-10pm depending on the space, with earlier access for suppliers and setup typically included in venue hire.

Are there restrictions on event timing or days of the week for business bookings?

The Garden space closes at 22:00 but events can continue in the Garden room until 23:00. Some spaces have specific timing restrictions, and the venue cannot accommodate requests for outdoor spaces only. Availability varies by date with first and second option bookings mentioned in correspondence.

What hybrid and recording capabilities are available for corporate presentations?

The venue offers hybrid event packages starting from £1,700+VAT and filming packages from £900+VAT depending on complexity and requirements. They have invested in hybrid equipment and can support live streaming, recording, and virtual participation for business events with advance planning.