Business

What are the room hire costs and minimum catering requirements for business meetings?

Room hire varies by space: Tudor Hart Room costs £660+VAT with a minimum catering spend of £250+VAT for lunch, Anderson Room pricing is available on request with 22 boardroom capacity, and the Bevan Suite costs £1,650+VAT for half-day hire. Day Delegate Rates start from £90-95+VAT per person with minimum numbers typically ranging from 40-70 depending on the room.

What capacity limits apply to different meeting room configurations?

The Tudor Hart Room accommodates up to 14 boardroom style, Anderson Room seats 22 boardroom maximum, Bevan Suite holds 150 theatre or 77 cabaret, and the Great Hall accommodates 294 theatre or 160 cabaret. The venue can accommodate events from 20 to 300 people across various spaces.

What AV equipment and technical support is included with room hire?

Standard room hire includes data projector, screen, flipchart, PA system with up to 3 microphones, and technical support for setup. The Great Hall offers extensive AV including high-powered Barco projector, 24-channel mixing desk, up to 9 microphones, LCD monitors, staging, lighting, and full-day technical support.

Can external caterers be used for corporate events?

No, external catering is not permitted due to exclusive contracts with in-house caterers. All catering must be provided by BMA House, with minimum catering spends ranging from £250+VAT to £3,500+VAT depending on the event size and space.

What are the booking hold periods and response times for enquiries?

Enquiries are held in the system with expiration dates - typically requiring confirmation by specific dates (e.g., "by the 25th June, after this time your enquiry will expire"). Response times are currently 1-2 days due to high enquiry volumes, and the venue is experiencing exceptionally high demand.

What accessibility features are available for business events?

The venue offers wheelchair accessibility, though the 3rd floor requires use of a wheelchair lift with weight limitations that may not accommodate electric wheelchairs. Details of wheelchair users must be provided in advance, and the venue needs specific information about accessibility requirements during booking.

What are the standard operating hours and setup access times?

Standard room hire typically runs 9am-5pm for full-day events, with some flexibility for extensions. Setup access varies by event type - some events can access from 8am, while others may have setup from 4pm depending on availability and requirements.

What catering options are available for corporate training and workshops?

Day Delegate Rates include arrival tea/coffee with mini-Danish, mid-morning refreshments with biscuits and fruit, 2-course hot fork buffet lunch, bottled water throughout, and afternoon tea/coffee with cake. Basic refreshments like tea, coffee and biscuits cost £4.95+VAT per person as standalone items.

Are there any restrictions on event timings or days of the week?

The Garden and Garden Room can only be booked from 6:30pm-11pm for certain events, and the Garden closes at 22:00 while events can continue in the Garden Room until 23:00. Some spaces have specific timing restrictions, and availability varies significantly by date and space.

What information is required to receive a detailed proposal?

The venue requires event layout preferences, catering requirements, specific timings, AV needs, number of attendees, preferred dates, and seating style (cabaret, theatre, boardroom, etc.) before preparing proposals. Site visits can be arranged, and the venue recommends confirming these details early in the enquiry process.