Business

Dining

Events

What are the minimum venue hire costs and catering requirements for the Hoare Memorial Hall?

Venue hire for the Hoare Memorial Hall starts from £3,400-£5,460 ex VAT depending on duration and day of week. There is a minimum catering spend of £2,500 ex VAT (minimum 100 guests) for events. Weekend bookings have higher minimum spends of £8,000 ex VAT for venue hire.

What is the maximum capacity for dining events in the Hoare Memorial Hall?

The Hoare Memorial Hall can accommodate up to 150 guests for seated dining events. For standing receptions, the space can hold up to 250 people. The hall features 6.5m ceilings and large windows creating an elegant atmosphere for dinners.

What catering options and pricing are available through the venue's partner Searcys?

Catering is provided by Searcys with minimum spend requirements starting from £41.50-£69.50 ex VAT per person depending on the event type. Day Delegate Rates are available from £59,400 ex VAT for 500 guests including room hire, refreshments, and lunch. Traditional afternoon tea and various dinner options are available.

What AV equipment and technical support is included for events in the Hoare Memorial Hall?

The hall has a built-in stage and can be equipped with professional AV packages starting from £2,330 ex VAT. This includes large screens, LCD projectors, sound systems, microphones, lighting, and an audio visual engineer. Additional AV options like comfort monitors and enhanced lighting are available for extra cost.

How far in advance do I need to book and what are the payment terms?

Based on the correspondence, popular dates book up quickly with the venue often fully booked months in advance. The venue requires proposals to be reviewed and confirmed promptly, with some clients being offered dates on 2nd option while decisions are made.

Can the Hoare Memorial Hall be used in conjunction with other spaces at Church House Westminster?

Yes, the Hoare Memorial Hall is frequently used alongside the Assembly Hall as a breakout room or catering space. It can also be combined with the Bishop Partridge Hall for larger events requiring multiple spaces for different functions like dining, reception, and presentations.

What are the setup and access arrangements for events?

Events typically run from 08:30-17:00 for day conferences, with evening events extending to 22:00-23:00. Setup access can be arranged the evening prior (18:30-21:30) for an additional £11,940 ex VAT, with the venue needing to be cleared by 22:00. Full day hire options are available for complex events.

Are there any restrictions on event types or special requirements for the venue?

The venue accommodates various event types including Christmas parties, award dinners, charity fundraisers, gala dinners, and private dining. The venue has disabled access and is fully accessible. As a Grade II listed building in Westminster, there may be specific guidelines for setup and decorations that should be confirmed during planning.

What happens if my preferred date is not available?

If your preferred date is fully booked, the venue sales team will offer alternative dates and may place you on a 2nd option basis. They also work with partner venues to find alternative locations if Church House Westminster cannot accommodate your requirements.

What additional costs should I budget for beyond venue hire and catering?

Beyond the base venue hire and minimum catering spend, budget for AV packages (£2,330+ ex VAT), potential setup fees for evening prior access (£11,940 ex VAT), and VAT at 20% on all services. Weekend bookings incur higher minimum spends and AV packages may have additional weekend surcharges of £500.