Business

What are the minimum venue hire costs and spending requirements for the Business space?

There is a minimum venue hire of £8,000 ex VAT for weekend bookings. For catering, there's a minimum spend requirement that varies by event size, with examples showing £2,500 ex VAT minimum for 100 guests and £11,620 ex VAT minimum for 280 guests. All prices are quoted excluding VAT.

What spaces are typically included in Business space bookings and their capacities?

Business bookings commonly include multiple spaces: Assembly Hall (main conference space for up to 350 theatre style), Hoare Memorial Hall (catering and exhibition space for 250 standing), Harvey Goodwin Suite (breakout space for 180 theatre), and smaller rooms like College Room for green room/organiser office use. Spaces can be hired individually or as packages.

What are the standard operating hours and setup access policies?

Standard event hours run from 08:30 to 17:00, with some flexibility for extended hours until 18:00-19:00 for drinks receptions. Setup access the evening prior is available from 18:30-21:30 for an additional £11,940 ex VAT, with venues cleared by 22:00. AV testing and exhibitor setup can be accommodated during this time.

What AV packages are available and what do they include?

Standard AV packages range from £1,830 ex VAT (Convocation Hall) to £4,794 ex VAT (Assembly Hall). Assembly Hall package includes 4K laser projector, 5.6m x 3.15m screen, 8-speaker sound system, multiple microphones, stage lighting, show laptops, and dedicated engineers. All packages include WiFi access and basic presentation equipment.

What catering options and minimum requirements apply?

Day Delegate Rates (DDR) start from £49.50 ex VAT per person including room hire, arrival refreshments, mid-morning/afternoon breaks, and lunch. Alternative options include hot fork buffet at £52.00 ex VAT per person or full DDR at £65.50 ex VAT per person with hot/cold breakfast buffet and networking lunch. Minimum catering numbers typically start at 100-250 guests depending on package.

How far in advance should bookings be made and what is the booking process?

Popular dates book up quickly, with examples showing venues fully booked months in advance for specific dates. The venue uses a proposal system where detailed quotes are provided after initial enquiry. Site visits can be arranged, and the sales team responds promptly to enquiries with availability checks and pricing.

What are the policies for date changes and alternative venue assistance?

If requested dates are unavailable, the venue proactively suggests alternative dates and checks flexibility. When unable to accommodate bookings, they offer to help find alternative venues, indicating a collaborative approach to event planning even when they cannot host the event themselves.

What additional services and room combinations are available for larger events?

For larger conferences, exclusive hire of the entire first floor is available for £21,535 ex VAT, including Assembly Hall, Hoare Memorial Hall, Bishop Partridge Hall, Convocation Hall, and additional smaller rooms like Charter Room and College Room. This provides flexibility for exhibitions, multiple breakout sessions, and dedicated spaces for organisers, speakers, and press.

What are the contact details and who handles Business space bookings?

Business space enquiries are handled by Charlotte Brumby (Sales Executive) at +44 (0)20 7390 1544 or +44 (0)77 3307 8362, and Marina Papadopoulou (Head of Business Development & Marketing) at +44 (0)75 0224 7050. The venue is located at Dean's Yard, Westminster, London, SW1P 3NZ with easy access to central London transport links.