Business

Dining

Film and Photo

What are the room hire rates and minimum spend requirements for the Film and Photo space?

Room hire rates vary by space and event type, with examples including £2,500 inc VAT for the Regency Suite and £5,000 inc VAT for the Ballroom Suite. Minimum spend requirements apply for drinks, such as £500-600 inc VAT for cocktail receptions. Specific pricing for the Film and Photo space would need to be confirmed based on your requirements and dates.

What is included in the standard room hire fee for filming and photography?

Standard room hire typically includes pads, pens, mineral water and sweets, dedicated event planner, Wi-Fi, and basic AV equipment like LCD screen and projector. The Film and Photo space features natural daylight, air conditioning and heating, and disabled access, making it ideal for shoots requiring natural lighting.

How far in advance do I need to confirm my booking and what are the hold periods?

Spaces are typically held on 1st option for 1 week, with automatic release if not confirmed by the deadline (usually by 5pm on the specified date). Final event details must be submitted by noon on the Friday before your event, and any modifications after this deadline are subject to availability.

What are the cancellation charges and payment terms?

Cancellation charges are: 30% between 52-12 weeks prior, 50% between 12-8 weeks prior, 80% between 8-4 weeks prior, and 100% within 4 weeks of the event. Payment terms and deposit requirements would be outlined in your specific contract.

Can I bring my own equipment and suppliers for filming/photography?

Yes, you can bring your own AV suppliers and equipment at no extra cost. External suppliers must provide PAT Test forms, Public Liability forms, and RAMS (Risk Assessment Method Statement) forms. The venue can also connect you with their designated AV supplier for equipment quotes including delivery, setup, and technician services.

What additional services are available and what do they cost?

Additional services include printing at £0.75 per page for double-sided colour A4, name tag printing on place cards, PA system with wireless microphones at £250 inc VAT (Ballroom only), and lectern hire at £60 inc VAT. Tea and coffee service ranges from £5-15 per person depending on the package.

Are there restrictions on setup times and access for filming equipment?

Setup requirements and access times vary by event. The venue requires advance notice of delivery dates, times, and contact person details for any equipment or materials being brought to the venue. Extended access periods for complex setups would need to be arranged and may incur additional charges.

What catering options are available during filming/photography sessions?

Catering options include unlimited tea and coffee at £15 per person per day, working lunch at £25 per person served in the meeting room, and various refreshment packages from £5-7 per person per serving. The venue can provide free-flow coffee machines in rooms instead of flasks for longer sessions.

Can the space be decorated or modified for filming/photography needs?

The venue allows decoration and product placement, as mentioned in enquiries about bringing in greenery and product displays. However, specific restrictions on modifications, wall fixtures, or structural changes would need to be confirmed with the events team based on your production requirements.

What security arrangements are required for overnight equipment storage?

For events requiring overnight setup or equipment storage, security arrangements may be necessary. The venue has mentioned security requirements in some contexts, but specific overnight security costs and arrangements would need to be discussed based on the value and nature of equipment being stored.