Business

Dining

Weddings

What are the room hire rates and capacity limits for The Clermont Victoria's business spaces?

The Orient Suite, the largest space, costs £1,500 including VAT and accommodates up to 56 cabaret style, 80 banquet, 100 theatre style, or 40 U-shape. Smaller spaces include The Ghan boardroom at £500 per day for 6 people, The Blue Boardroom at £500-600 per day, and The Belle room. All rooms include natural daylight, air conditioning, wireless broadband, and LCD projector with screen.

What does the Day Delegate Rate (DDR) package include and how much does it cost?

The DDR package costs £75-90 per person per day (minimum 14-48 people depending on the space). It includes arrival tea/coffee with refreshments, mid-morning refreshments, restaurant buffet lunch or working lunch, afternoon tea/coffee, room hire, pads/pens/mineral water/sweets, complimentary WiFi, dedicated event host, and LCD projector/screen/flipchart. VAT is included in the quoted price.

Are there mandatory minimum spend requirements for food and beverage?

Yes, The Orient Suite requires a minimum spend of £1,500 on drinks and nibbles when booked for events. The Brasserie Restaurant for private dining has a minimum spend of £2,000 on food and beverage, plus an additional 13.5% service charge on beverages only. Buffet menus start at £35 per person, while 3-course plated menus cost £68 per person.

What are the accommodation rates and what do they include?

Classic rooms cost £250-309 per night for single occupancy and £265 for double occupancy, including breakfast and VAT. Rates vary by date and availability. The venue can accommodate group bookings with multiple rooms, with rates quoted based on the specific dates and number of nights required.

How long are provisional bookings held and what are the booking deadlines?

Booking holds vary by situation - some are held for 2-5 days, others until specific deadlines like 3pm the following day or 11am on Monday. First option bookings take priority over shared/second option bookings. The venue requires signed contracts and payment to confirm bookings, and releases spaces if no feedback is received within the hold period.

What are the restrictions on evening events and timing?

Evening meetings are not permitted as there are bedrooms on the same floor as the meeting spaces. Events typically run during standard business hours. The venue cannot accommodate last-minute bookings due to handover requirements to the hotel team, and the meetings & events office is closed over weekends.

What AV equipment and technical facilities are included in room hire?

All meeting rooms include complimentary WiFi, LCD projector and screen, with some rooms featuring ceiling-mounted projectors and drop-down screens. The Orient Suite has natural daylight and air conditioning. Additional equipment like flipcharts are available, and the venue provides basic presentation setup as standard with room hire.

Can external catering and vendors be brought in for events?

The venue appears to primarily use in-house catering services, with restaurant facilities and set menu options available. While external arrangements aren't explicitly prohibited in the available information, the venue offers comprehensive in-house food and beverage services including buffets, plated menus, and refreshment packages as part of their standard offerings.

What is the booking and payment process for confirming events?

Events require signed contracts and payment to move from provisional hold to confirmed booking. The venue operates on first-come, first-served basis for contract signing when multiple parties are interested. Bookings are released if no response is received within the specified hold period, and the venue requires advance notice for planning and handover to hotel operations.

Are there different room setup options and what spaces work best for specific event types?

Rooms can be arranged in multiple configurations including theatre seating, banquet style, boardroom, U-shape, cabaret, and classroom setups. The Orient Suite is the most versatile for larger events, while smaller boardrooms like The Ghan work for intimate meetings. Some rooms have fixed furniture that cannot be reconfigured, so setup requirements should be confirmed during booking.