Events

What are the capacity limits for drinks receptions and networking events?

The Orient Suite can accommodate up to 100 people in theatre style, 80 for banquet seating, or 56 for cabaret style. The Brasserie Restaurant offers exclusive use for private dining events with existing mixed table setup or long table arrangements.

What are the room hire costs for evening events?

The Orient Suite costs £1,500 including VAT for afternoon events (1:00pm-5:30pm) with a mandatory minimum spend of £1,500 on drinks and nibbles. Evening events in meeting spaces are not permitted due to bedrooms being located on the same floor as the event spaces.

Can we host evening drinks receptions and launch parties?

Evening events in the meeting rooms are not allowed as there are bedrooms on the same floor. However, the Brasserie Restaurant can be hired exclusively for evening events from 18:30-22:00 with a minimum spend of £2,000 on food and beverage, plus 13.50% service charge on beverages only.

What catering options are available for networking events?

For restaurant hire, buffet menus start at £35 per person or 3-course plated menus at £68 per person with meat, fish, and vegetarian options. Drinks costs are based on pre-order, and all beverage orders incur a 13.50% service charge.

How long can we hold space without confirming our booking?

Booking holds vary by option type - First Option bookings are typically held for 2-5 days before being released or moved to shared option. Some holds can be extended until specific deadlines (like 3pm the following day or until Monday 11am) but require confirmation by the stated deadline.

What AV equipment is included in the venue hire?

All meeting spaces include fast and free unlimited Wi-Fi, LCD projector and screen. The Orient Suite has a drop-down screen and ceiling-mounted LCD, while smaller rooms like The Ghan have plasma screens.

Are there restrictions on last-minute bookings?

The venue cannot accommodate last-minute bookings due to time constraints and logistics required for handover to the hotel team for final planning. The Meeting & Events office is closed over weekends, making weekend bookings particularly challenging for short notice requests.

What booking options are available and how do they work?

The venue offers First Option (priority booking held for 2-5 days), Shared Option (multiple clients can hold the same space with first to contract getting priority), and 2nd Option (another booking has priority but you get second choice). Shared option means there may be more than one booking holding the same dates and space.

What is included in the standard room hire package?

Room hire includes pads, pens, mineral water and sweets, complimentary WiFi, and LCD projector and screen. The Orient Suite hire at £1,500 includes natural daylight, air conditioning, wireless broadband, and drop-down screen with ceiling-mounted LCD.

Can we arrange site visits before booking?

Yes, site visits can be arranged and are recommended if you haven't visited the property before. The venue offers drone tour videos of the property and can provide additional room photos upon request, such as photos of The Belle room which aren't readily available online.