Business

Film and Photo

Screenings

What are the room hire costs and minimum spend requirements for The May Fair Theatre?

The May Fair Theatre has a Screening Package at £2,200 inclusive of VAT and a Q&A Package at £650 inclusive of VAT. These packages include high-definition projection system, THX quality sound, stage access, and AV equipment. No separate minimum food and beverage spend is required for the theatre space itself.

What is the maximum capacity for The May Fair Theatre and what seating arrangements are available?

The May Fair Theatre accommodates up to 201 guests in theatre-style seating. The space features fixed seating arrangements designed for screenings, presentations, and launches with optimal sightlines to the stage and screen.

What AV equipment and technical facilities are included with the theatre hire?

The theatre includes a high-definition projection system with 8m screen, THX quality spectacular sound system, PA system, stage access, room control systems, three-phase power, blackout capabilities, dimmer controls, and complimentary Wi-Fi. A detailed AV brochure is available outlining all technical specifications.

What are the access times and setup requirements for events in The May Fair Theatre?

Access is typically available from 18:30 onwards for evening events. Setup time and technical rehearsals can be arranged in advance, with the venue providing dedicated support for AV requirements and staging needs.

Can The May Fair Theatre be combined with reception spaces for pre or post-event networking?

Yes, the theatre is adjacent to The Salon and can be combined with other spaces like the Crystal Room for receptions. For example, the Crystal Room offers room hire at £2,000 with a minimum food and beverage spend of £13,500 inclusive of VAT for networking events.

What security requirements apply to events at The May Fair Theatre?

As a hotel policy, all events over 50 guests require mandatory security at £30 per hour with a minimum 6-hour booking requirement. For the theatre's capacity of 201 guests, this would require multiple security personnel.

How far in advance do I need to book The May Fair Theatre and what is the booking process?

Quotes are offered on a joint option basis (first-come-first-serve) and are valid for 5 working days. The venue is not automatically held during the quotation period, so early confirmation is essential to secure your preferred date.

Are there any restrictions on the type of content that can be screened or presented?

The venue requires pre-approval for filming and content. A pre-approval filming form must be completed and approved by the hotel prior to any filming or specialized content being confirmed for screening events.

What catering options are available for theatre events and can food be served in the auditorium?

Catering is typically arranged in adjacent spaces rather than the theatre itself. The venue offers various packages and can accommodate special dietary requirements including halal options. All catering is subject to a 12.5% service charge on food and beverage.

What additional costs should I budget for beyond the basic theatre hire package?

Additional costs include mandatory security (£30/hour, 6-hour minimum), service charges on any food and beverage (12.5%), potential room hire for reception spaces (£2,000+ depending on space), and any specialized technical requirements beyond the standard AV package.