Business

Film and Photo

Screenings

What are the exact costs for booking The May Fair Theatre for screenings and presentations?

The Screening Package costs £2,200 inclusive of VAT, which includes the 8m screen and PA system. The Q&A Package is available for an additional £650 inclusive of VAT. Room hire for dry hire events is £9,000 per day inclusive of VAT, with an additional AV package at £2,520 per day if required.

What is the maximum capacity and seating arrangement in The May Fair Theatre?

The May Fair Theatre accommodates up to 201 guests in theatre-style seating with Italian leather-trimmed seats. Each seat includes armrests, fold-out tables, and ample legroom for comfort during screenings and presentations.

What AV equipment and technical facilities are included with the venue?

The theatre features an 8m screen, PA system, air conditioning, blackout capabilities, dimmer controls, room control systems, three-phase power, and Wi-Fi connection. A stage with optional speaker's podium is available for presentations and filming.

What are the access times and setup requirements for events?

Access is typically available from 18:30 onwards for evening events. For filming and production setups, multi-day hire is available with setup, event day, and de-rig scheduling across consecutive days.

Are there mandatory additional costs beyond the base screening package?

For events over 50 guests, security is mandatory at £30 per hour with a minimum 6-hour requirement. A 10% service charge applies to all food and beverage orders, and 12.5% service charge applies to minimum spends in other areas.

Can the theatre be used for filming and photography projects?

Yes, the theatre is available for filming and photography. A pre-approval filming form must be completed and approved by the hotel before booking. Multi-day dry hire packages are available for production requirements.

What catering and reception options are available with theatre bookings?

Reception spaces like the Crystal Room can be hired alongside the theatre for £2,000 room hire with a £13,500 minimum food and beverage spend inclusive of VAT. Various catering packages and bar services can be arranged for pre or post-screening events.

How far in advance must bookings be confirmed and what is the hold policy?

Initial quotes are provided as joint options (not on hold) on a first-come-first-serve basis. Rates are valid for 5 working days, after which the hotel reserves the right to re-quote. Clients must request a provisional hold to secure dates.

What are the booking terms and payment requirements?

All rates are subject to the hotel's Terms & Conditions. Bookings require confirmation within the quote validity period, and deposits may be required to secure provisional holds. Final numbers and requirements must be confirmed in advance.

Is there flexibility for different event formats within the theatre space?

The theatre can accommodate various formats including film screenings, presentations with Q&A sessions, corporate seminars, and filming projects. The stage area provides flexibility for different presentation styles and multimedia setups.