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What are the room hire costs and minimum spend requirements for private dining events?

The Private Dining Room has a room hire of £1,000 and requires a minimum Food & Beverage spend of £4,000 including VAT, exclusive of 10% service charge on Food & Beverage. The minimum spend gives flexibility to build a tailor-made package but actual costs may be higher depending on requirements.

What are the capacity limits for The May Fair Theatre and what's included in the screening packages?

The May Fair Theatre accommodates up to 201 guests maximum. The Screening Package costs £2,200 inclusive of VAT, and the Q&A Package costs £650 inclusive of VAT. Access is available from 18:30 onwards for events.

What are the Day Delegate Rate packages and what do they include?

The Day Delegate Rate is £120 per person per day with minimum chargeable numbers of 90 attendees. It includes three extensive coffee breaks, three-course hot and cold working buffet lunch, still and sparkling water during meetings and breaks, main meeting room hire, stationery box, dedicated Events Executive and Event Manager, and complimentary high-speed wireless internet access.

What are the security requirements and costs for events?

Security is mandatory for all events over 50 guests at £30 per hour with a minimum 6-hour requirement. One security guard is required per 50-100 guests as hotel policy.

What are the costs for breakout rooms and additional meeting spaces?

Private Suite 1, 2, and 3 each have room hire at £2,000 inclusive of VAT. The Crystal Room has room hire of £2,000 with a Food and Beverage spend requirement of £13,500 inclusive of VAT.

What is the maximum capacity for seated events in the main ballroom spaces?

The Crystal Ballroom has a maximum capacity of 230 guests in theatre setup, but cannot accommodate seated functions for 220+ delegates. The largest space available can host 220 guests only in theatre layout, not for seated dining.

What are the Christmas party packages and minimum requirements?

Christmas packages are £145 per person inclusive of VAT with minimum chargeable numbers of 100 attendees. The package includes prosecco on arrival, three-course Christmas dinner, half bottle of house wine, half bottle of water, coffee and mince pies, black linen and centrepiece decorations, and May Fair Christmas crackers.

How long are quotes valid and what is the booking hold policy?

Quotes are offered on a joint option basis (first-come-first-serve) and are valid for 5 working days. If proposals are not accepted within this timeframe, Edwardian Hotels London reserves the right to re-quote. Spaces are not automatically held until specifically requested.

What AV equipment and technical facilities are included in meeting rooms?

Meeting rooms include 65-inch HD Samsung LED screens, comprehensive wired and wireless microphone options, Epson G5750 WUXGA 4500 lumen LED projector, premium electronic drop-down 16:9 screens, HDMI/VGA/composite video inputs, full air conditioning, and video playback from Blu-ray/DVD systems.

What are the service charges and additional fees to expect?

A 10% service charge applies to Food & Beverage (exclusive of the minimum spend requirement). Some quotes mention 12.5% service charge. All rates are subject to Terms & Conditions, and VAT is typically included in quoted prices unless stated otherwise.