Business

Film and Photo

What are the venue hire rates for the Frederick Lanchester Room for filming and photography?

The venue hire rates vary by duration and event type, with full day rates typically ranging from £1,310-£4,400 (VAT exempt) for 8:30am-5:30pm access. Half day rates are available from £870-£2,585 (VAT exempt) for either morning (8:30am-1pm) or afternoon (2pm-5:30pm) slots. Weekend filming requires minimum hire charges starting at £6,000 (VAT exempt) for 8-hour access between 8:30am-10pm.

What are the capacity and layout options for the Frederick Lanchester Room?

The Frederick Lanchester Room can accommodate up to 30 guests in boardroom style, 60 delegates in theatre style setup, or 40 in cabaret style. The space offers abundant natural light and views over St James's Park, making it ideal for filming and photography with flexible layout arrangements to suit your creative requirements.

What audio-visual equipment is included or available for filming projects?

Basic AV equipment available includes laptop hire (£66), lectern (£22), and flipcharts (£22 each). For more advanced filming needs, full hybrid packages with LED screens, HD cameras, soundbars and microphones are available from £165-£275 (all AV prices subject to VAT). Technical support from specialized AV technicians is included with equipment packages.

Can I bring my own filming equipment and crew to the venue?

Yes, you can bring your own filming equipment, but any 3rd party suppliers must schedule a site visit with an OBW technician to discuss setup requirements. You'll need to provide certification for current PLI & PAT testing for all equipment brought on site and complete a risk assessment for the work.

What are the access hours and setup time allowances for filming?

Standard access hours are 8:30am-5:30pm for full day hire, with half-day options of 8:30am-1pm or 2pm-5:30pm. Weekend access is available with 8-hour slots between 8:30am-10pm. Time extensions beyond standard hours are available at additional cost, and setup time should be factored into your booking duration.

Are there any restrictions on filming activities or content in the space?

The venue maintains professional standards appropriate for the Institution of Mechanical Engineers' headquarters. While specific filming restrictions aren't detailed in available information, the venue reserves the right to decline bookings that don't align with their institutional values or may cause disruption to regular operations.

What catering options are available during filming days?

All catering is provided by Company of Cooks with customizable packages starting from £38.80 per person (plus VAT). Options include day delegate rates with breakfast, coffee breaks, and lunch, or individual items. External food cannot be brought back into the venue, though guests can leave for off-site meals.

How far in advance should I book the Frederick Lanchester Room for filming?

The venue currently takes bookings up to 12 months in advance. For filming projects, early booking is recommended as availability can be limited, particularly for weekend shoots which require minimum hire charges. Provisional holds can be placed while finalizing project details.

What parking and loading facilities are available for filming equipment?

Specific parking and loading information for filming equipment isn't detailed in available venue information. Given the Westminster location near St James's Park, you should contact the venue directly at enquiries@onebirdcagewalk.com or +44 (0)207 973 1248 to discuss equipment delivery and parking arrangements for your filming project.

Are there any additional mandatory costs beyond the room hire for filming?

Beyond the base room hire rate, you may incur additional costs for AV equipment (£22-£275 plus VAT), time extensions beyond standard hours, and any required technical support. Weekend bookings include an on-site event manager and technician in the minimum hire charge, but weekday technical support may be additional depending on requirements.