Business

Events

What are the room hire rates for the different meeting spaces and what's included?

Room hire rates vary by space: Marylebone £750 per day (reduced from £1050), Bond Street £1500 per day, Green Park £750 per day, and smaller rooms like Downing Street and Mayfair at £450 each. All room hire includes Wi-Fi, mineral water, 1 flipchart with pads and pens, 85" TV with HDMI cable, and VAT.

What are the capacity limits for different room setups?

Marylebone accommodates maximum 45 people in theatre setup. Bond Street holds up to 90 people theatre style or 70 people banquet setup (10 per table). Hyde Park is the largest space accommodating up to 200 people classroom style or 500 people total capacity. Park Lane ballroom holds up to 280 people theatre style or 240 for reception.

What are the Day Delegate Package rates and what do they include?

Day Delegate Packages range from £65-£89 per person depending on group size and space. The package includes arrival tea/coffee with treats, mid-morning refreshments, delegate lunch, mid-afternoon tea/coffee, room hire 9am-5pm, pads/pens/mineral water, screen/LCD projector/flipchart, and VAT. Minimum numbers typically required (e.g., 100 people for £89 rate, 150 people for £65 rate).

How long do provisional bookings hold and what are the confirmation requirements?

Provisional bookings are held for 7 days from the proposal date. To confirm, you need a signed contract and payment by the specified deadline (typically 14:00 BST on the given date). If not confirmed within this timeframe, the booking is automatically released from the system.

What are the catering options and pricing for meetings and events?

Individual catering options include: unlimited tea/coffee £17.50 per person, tea/coffee with snacks £7 per serving, sandwich lunch £17.50 per person, restaurant lunch £29 per person. Breakfast items range from £3.50-£22 per serving. Canapes start at £16 for 4 items or £23 for 6 items per person.

Are there minimum spend requirements for evening events?

Yes, evening events have minimum catering spend requirements. For example, Bond Street evening hire has a minimum spend of £900 on catering. Room hire for evening events is typically £750 (reduced from £950) plus the catering minimum spend requirement.

What AV equipment is included and what additional options are available?

Standard room hire includes 85" TV with HDMI cable, screen, LCD projector, and flipchart. Additional AV services are available with PA systems from £750, microphones from £100, and AV technician support from £750. The venue can accommodate hybrid events and recording capabilities.

What are the setup and access arrangements for events?

Events typically run 9am-5pm for day meetings. Evening events can access from 6:30-7pm until midnight. For conferences requiring setup, 3-hour setup periods the evening prior are available for AV testing and exhibitor preparation, with early morning access from around 6am for delegate arrival.

Are there additional charges like service charges or commission fees?

A 12.5% service charge applies to food and beverage. Some quotes mention 13.5% service charge on drinks packages. Commission is paid at 10% on gross rates for bookings made through certain channels. All room hire rates include VAT at the prevailing government rate.

What spaces are available for exhibitions and breakout sessions?

Park Lane ballroom can accommodate up to 15-16 exhibition stands at 3m x 2m and holds up to 240 for receptions. Multiple breakout rooms are available including Green Park (40 people theatre), Oxford Street (45 people theatre), and smaller rooms for 10-24 people. Hyde Park includes an adjoining Albert Hall dining area.