Business

Events

What are the room hire rates and what's included in the base price?

Room hire rates vary by space: Marylebone £750 per day (reduced from £1,050), Bond Street £1,500 per day, Green Park £750 per day, and smaller rooms like Downing Street and Mayfair £450 each per day. Base hire includes Wi-Fi, mineral water, 1 flipchart with pads and pens, plasma TV screen with HDMI cable, and VAT.

What are the capacity limits for different room setups?

Marylebone accommodates maximum 45 people in theatre setup. Bond Street holds up to 90 people theatre style or 70 people banquet setup (10 per table). Hyde Park is the largest space accommodating up to 500 people, 280 in theatre style, or 240 for reception. Park Lane holds up to 280 theatre style or 240 reception.

How long do I have to confirm my booking and what are the payment requirements?

Provisional bookings are held for 7 days only - if not confirmed with signed contract and payment within this timeframe, dates are automatically released. Payment and signed contract must be received by 14:00 BST on the specified deadline date to secure the booking.

What are the catering costs and minimum spend requirements?

Day Delegate Packages start from £65-£89 per person (minimum 100-150 people depending on space). Individual catering: unlimited tea/coffee £17.50 per person, sandwich lunch £17.50 per person, restaurant lunch £29 per person. Evening events have minimum catering spend of £900. All prices include VAT and 13.5% service charge applies to drinks.

What are the different Day Delegate Package options and what do they include?

Day Delegate Packages range from £65-£89 per person and include arrival tea/coffee with treats, mid-morning refreshments, delegate lunch, mid-afternoon tea/coffee, room hire 9am-5pm, pads/pens/mineral water, screen/LCD projector/flipchart, and unlimited Wi-Fi. Minimum guaranteed numbers typically 100-150 people depending on the space.

Can I bring external catering and what are the restrictions?

The venue appears to operate an in-house catering model with set menus and packages. External catering arrangements are not mentioned in the standard offerings, suggesting the venue requires use of their catering services for food and beverage.

What AV equipment is included and what are additional costs?

Standard room hire includes plasma TV screen with HDMI cable, LCD projector, and flipchart. Additional AV services available: PA system from £750, microphones from £100, AV technician from £750. Hyde Park and Park Lane have built-in screens and professional AV capabilities for larger events.

What are the evening event options and timing restrictions?

Evening events available with access typically from 6:30pm-7:00pm until midnight. Bond Street evening hire is £750 (reduced from £950) with minimum catering spend of £900. Drink packages available: 1-hour wine/beer/soft drinks £28 per person, 2-hour with spirits £89 per person, plus 13.5% service charge.

Are there any setup and breakdown time allowances?

The venue allows 3-hour setup periods the evening prior for AV testing and exhibitor setup for larger conferences. Standard room hire appears to run 9am-5pm for day events, with evening access starting around 6:30pm-7:00pm for evening functions.

What commission structure applies for bookings made through agents?

Commission is paid at 10% on gross rate for bookings made through agents or intermediaries. This applies to both room hire and catering packages.