Business

Dining

Events

What are the room hire rates for the different meeting spaces and what's included?

Room hire rates vary by space: Marylebone £750 per day (reduced from £1050), Bond Street £1500 per day, Green Park £750 per day, and smaller rooms like Downing Street and Mayfair at £450 each. All room hire includes Wi-Fi, mineral water, 1 flipchart with pads and pens, 85" TV with HDMI cable, and VAT.

What are the capacity limits for different room setups?

Marylebone accommodates maximum 45 people in theatre setup. Bond Street holds up to 90 people theatre style or 70 people banquet setup (10 per table). Green Park seats up to 40 in theatre style or 24 in cabaret setup. Hyde Park, the largest space, accommodates up to 200 people in classroom layout or 500 for conferences.

What are the catering options and pricing?

Day Delegate Rate is £75-£89 per person (minimum 100-150 people) including arrival tea/coffee, mid-morning refreshments, lunch, and afternoon tea/coffee. Individual options include: unlimited tea/coffee £17.50 per person, sandwich lunch £17.50 per person, restaurant lunch £29 per person, and tea/coffee without snacks £4 per person per serving.

How long are provisional bookings held and what are the confirmation requirements?

Provisional bookings are held for 7 days, after which the venue reserves the right to release the space or offer it on a shared option to another booker. To confirm bookings, you need a signed contract and payment, with specific deadlines communicated for each enquiry.

What AV equipment is included and what additional options are available?

Standard room hire includes 85" TV with HDMI cable, flipchart, and Wi-Fi. Additional AV options include PA system from £750, microphones from £100, and AV technician from £750. The venue offers state-of-the-art audiovisual technology and can accommodate hybrid events with recording capabilities.

Are there minimum spend requirements for catering?

Yes, there are minimum spend requirements. For evening events, there's a minimum spend of £900 on catering. Day Delegate Rates require minimum guaranteed numbers of 100-150 people depending on the package. Some drinks receptions have minimum spends of £3,000 towards drinks and canapés.

What are the setup and access arrangements?

The venue offers complete flexibility with different room configurations. For major events, 3-hour setup periods are available the evening prior for AV testing and setup. Access times vary by event type, with some evening events allowing access from 18:30-19:00 until midnight.

What commission structure applies for bookings?

Commission is paid at 10% on gross rate for confirmed bookings. This applies to room hire and catering packages, and is mentioned consistently across proposals for corporate events and conferences.

Are there service charges and what optional fees apply?

A 12.5% service charge applies to food and beverage. There's also a 13.5% service charge on drinks packages and alcoholic beverages. These service charges are optional but standard practice for events with catering and bar service.

What are the cancellation and payment terms?

Specific payment deadlines are set for each booking confirmation, typically requiring signed contracts and payment within 7 days of the proposal. Rates are typically valid for 1-2 weeks from the proposal date. Detailed cancellation terms are mentioned as being available but specific terms aren't provided in the standard communications.