Business

What are the room hire rates for business meetings and corporate events?

Room hire rates vary by space and duration. The Carlton Room costs £1,500+VAT for evening events (6pm-11pm) and £2,200+VAT for daytime meetings (12:30-6pm). The Library Room is £1,800+VAT for full-day hire (9am-5pm) including access to 3 private meeting rooms. The Elizabeth Room starts at £4,800+VAT for exclusive first floor use with day delegate packages from £70+VAT per person.

What catering minimums apply for corporate meetings and training sessions?

Catering minimums vary by room and package selected. The Carlton Room requires minimum 35-55 people depending on the package, while the Library Room has a 15-person minimum. Day delegate packages typically require 70-180 minimum attendees depending on the space. All catering is provided in-house by Vacherin - external catering is not permitted.

What AV equipment is included in the room hire for presentations and training?

Standard AV includes projectors/screens, sound systems, Wi-Fi, and microphones (2-4 depending on room). The Elizabeth Room features a 163" LED wall with stage and lectern. Additional equipment available includes extra microphones (£45+VAT each), flipcharts (£25+VAT), clickers (£25+VAT), and plasma screens for back audiences (£160+VAT each). AV technician support costs £400+VAT for 4 hours or £80+VAT per additional hour.

Can I extend access hours beyond standard times for setup or late meetings?

Yes, additional access before 7am or after 11pm costs £500+VAT per hour, subject to availability. Standard access times are typically 8am-5pm for day events or 6pm-11pm for evening events. Setup and breakdown times must be included within your hired hours unless you pay for extended access.

What meeting room capacities are available for different seating arrangements?

The Carlton Room accommodates up to 105 theatre style or 48 cabaret style. The Library Room holds up to 80 theatre, 50 classroom, 40 cabaret, or 32 boardroom style, plus access to 3 smaller meeting rooms (Mall and Chandos for 12 boardroom, Prescott for 4 boardroom). The Elizabeth Room can seat up to 210 theatre style or 150 banqueting style.

Are there dedicated spaces for catering and networking during corporate events?

Yes, most spaces include dedicated catering areas. The Carlton Room has an adjacent private catering space, the Library Room provides access to separate meeting rooms for breakouts, and the Elizabeth Room includes the Elizabeth Foyer for networking and catering. The second floor exclusive hire includes a mezzanine area specifically for catering and networking.

What day delegate packages are available and what do they include?

Day delegate packages range from £70-£98+VAT per person. The Classic Working Package (£31.50+VAT) includes arrival refreshments, mid-morning coffee with biscuits, sandwich lunch, and afternoon coffee. The Networking Package (£40.95+VAT) upgrades to Danish pastries and networking lunch with sharing boards. The Deluxe Package (£50.95+VAT) includes hot fork lunch options and enhanced refreshments throughout the day.

How far in advance do I need to confirm my booking and what are the hold periods?

The venue typically holds spaces for 5 working days for site visits and decision-making. If no response is received within this timeframe, bookings are released to other clients. For confirmed events, the venue follows up regularly and will release bookings if clients don't respond to multiple follow-up attempts within reasonable timeframes.

Are there any restrictions on room usage during corporate meetings?

The Library area functions as a designated event space with no public access during your event, ensuring privacy for meetings and presentations. External AV equipment incurs a £500+VAT fee if you prefer to use your own suppliers rather than the in-house systems. All catering must be provided by the venue's in-house team.

What hybrid meeting and virtual event capabilities are available?

Hybrid event packages are available across all meeting spaces. The Library Room's separate meeting rooms (Mall, Chandos, and Prescott) each include plasma screens with integrated cameras and microphones, plus Teams and Zoom setup. Additional hybrid capabilities and technical support can be arranged with advance notice for seamless virtual participation.