Business

Events

Weddings

What are the room hire costs for different spaces and what's included in the base price?

Room hire varies by space: Carlton Room £1,500+VAT, Library Room £1,800+VAT, Terrace Room £1,400-£2,400+VAT depending on event type, and Elizabeth Room starts from £4,800+VAT for exclusive first floor use. All prices include basic AV equipment (projectors/screens, sound system, microphones, Wi-Fi), AV team support on arrival, and natural daylight in most spaces.

What are the catering minimum spends and guest number requirements?

Catering minimums vary by space: Carlton Room requires minimum 35-55 guests, Library Room minimum 15 guests, Terrace Room minimum 55-70 guests with £2,000-£3,500+VAT minimum spend, and Elizabeth Room minimum 120-180 guests. You must select at least one catering package to meet these requirements.

What are the standard access times and costs for extended hours?

Standard access varies by event type: daytime events typically 08:00-17:00, evening events 18:00-23:00 or 23:30. Extended access from 7am or beyond 11pm costs £500+VAT per hour, subject to availability. Weekend room hire costs significantly more, with rates starting from £3,500+VAT per day.

Can external catering or vendors be brought in?

External catering is not permitted - all catering must be provided in-house by Vacherin. External AV suppliers can be used for an additional fee of £500+VAT, but the venue's standard AV equipment and support is included in room hire.

What are the capacity limits for different room layouts?

Capacities vary by room and setup: Carlton Room holds up to 105 theatre/48 cabaret, Library Room up to 80 theatre/40 cabaret/32 boardroom, Terrace Room up to 150 reception/75 theatre/70 banquet, and Elizabeth Room up to 210 theatre/150 banquet/250 reception. The venue can accommodate events from 15 to 210 guests depending on space selection.

How long are bookings held and what's the booking process?

Spaces are typically held on first option for 5 working days while clients decide. If no response is received within this timeframe, bookings are released to other interested parties. The venue actively follows up and will turn down bookings if clients don't respond to proposals within the hold period.

What AV equipment is included and what are the costs for additional items?

Standard AV includes projectors/screens, sound systems, 2-4 microphones, Wi-Fi, and AV support. Additional items cost extra: microphones £45+VAT each, flipcharts £25+VAT, clickers £25+VAT, plasma screens £160+VAT each, AV technician £400+VAT for 4 hours or £80+VAT per additional hour.

Are there any restrictions on event types or activities?

The venue accommodates corporate events, conferences, meetings, parties, and receptions. Specific restrictions aren't detailed in available information, but the venue does decline bookings that don't meet their standards or budget requirements. Events requiring significant setup should factor this time into their room hire period.

What catering packages are available and at what price points?

Day packages range from £30.95-£70+VAT per person including arrival refreshments, breaks, and lunch. Evening packages include: 1-hour drinks with nibbles £23.50-£24.50+VAT, drinks with 6 canapés £41.50-£43.50+VAT, Christmas packages £126-£139+VAT per person. Tea/coffee breaks range from £4.30-£9.00+VAT per person.

Which spaces offer private outdoor access and terrace facilities?

The Terrace Room on the 6th floor provides exclusive access to two outdoor terraces with London skyline views, including outdoor furniture. This space offers a self-contained environment with facilities and two lifts on the same floor, making it ideal for events wanting outdoor space.

What happens if my preferred date isn't available?

The venue frequently has limited availability, especially for popular dates. If your preferred date is unavailable, they'll suggest alternative dates if you have flexibility. Many bookings are declined due to date conflicts, so having multiple date options significantly improves your chances of securing the space.