Business

Dining

Events

What are the room hire rates and minimum spend requirements for different spaces?

Room hire varies significantly by space and event type. Room 201 ranges from £50-£76 per person for DDR packages with 50-60 person minimums, while individual room hire ranges from £350 (Room 204) to £2,800 (Main Hall). Most spaces require minimum catering spends: £1,500-£2,000 for smaller rooms, £1,800-£2,700 for larger spaces, and up to £5,000 for premium events. DDR packages typically include room hire, catering, and AV equipment.

What are the capacity limits for different room layouts?

Capacities vary by room and setup: Room 201 holds 72 people cabaret style or 100 theatre style, Room 204 seats 20 boardroom style, combined Room 204&205 accommodates 100 theatre style, Room 101 fits 100 theatre or 72 cabaret, and the Main Hall can seat 280 theatre style or 200 cabaret style. Most DDR packages require minimum delegate numbers ranging from 50-100 people depending on the space.

What AV equipment and technical support is included?

Standard AV includes 85" LCD monitors, 2x repeater monitors, lectern with microphone, Mini PC for presentations, Wi-Fi, and AV support. The Main Hall includes enhanced equipment: PA system, 2x LCD projectors, 2x screens, multiple microphones (lectern, roving, lapel, tabletop), and infra-red hearing system. An AV technician is provided for larger events and Main Hall bookings.

What are the catering options and pricing?

DDR packages include arrival refreshments, mid-morning breaks, lunch, and afternoon refreshments ranging from £50-£89 per person. Individual catering options include: sandwich lunch £20, tea/coffee £4.85-£6.10 per serving, canapés £22-£62.50 per person (4-10 pieces), bowl food £29-£51 per person (4-6 items), and drinks receptions £20-£28 per person per hour. Hot fork buffet upgrades available for additional £8-£10 per person.

What are the payment terms and deposit requirements?

A 10% advance payment is required for bookings, which must be made by card payment. For smaller events, 100% prepayment is required based on contracted minimums. Any additions after the initial booking will be invoiced separately or added to the final bill if close to the event date.

Are there additional charges for evening events or weekend bookings?

Evening events running past 19:00 require mandatory security at £25 per hour with a 4-hour minimum shift. Weekend events incur an additional £500 staff fee. Evening hire typically starts from 18:00, and there may be additional staffing charges of £25 per hour for evening events.

What are the timing restrictions and access hours?

DDR packages typically run 8:00am-5:00pm or 9:00am-5:00pm. Evening hire starts from 18:00 and can run until 20:00-21:00. Room access is provided from the start time, and setup is completed prior to your event start. Some rooms may have earlier access available if no daytime bookings exist, but this must be confirmed.

What spaces are included with room hire?

Most room hires include complementary catering spaces: Room 201 includes 2nd floor catering space, Room 101 includes 1st floor catering space, and Main Hall includes the 3rd floor foyer area and atrium access for registration. Combined rooms like 204&205 include shared catering areas. These additional spaces are ideal for breaks, networking, and exhibition stands.

What are the bar and drinks service options?

Drinks packages include house wine, beer, and non-alcoholic options for £20-£28 per person per hour. Prosecco upgrades available for additional £3 per person. Cashless or account bars can be arranged with a minimum spend of £750 - if this minimum isn't reached, the remainder is added to your bill. Drinks receptions are typically limited to specific timing allocations.

Are there restrictions on multi-day bookings?

Multi-day bookings that block larger rooms require minimum daily catering spends of £1,000 per day in addition to room hire. For example, combined Room 204&205 for a week-long booking would need this daily minimum. This pricing structure reflects the opportunity cost of holding premium spaces for extended periods.