Business

Dining

Events

What are the room hire rates and minimum spend requirements for business meetings?

Room hire rates vary by space: Canterbury Suite (65 sqm, up to 50 banqueting/48 classroom) at £1,600 inc VAT per day, Thames Suite (72 sqm, up to 30 classroom) at £1,600 inc VAT per day, and Regency Suite (120 sqm, up to 50 people cabaret/60 banqueting) at £2,500 inc VAT. Day Delegate Rate packages start from £80-£110 per person including room hire, refreshments, and basic AV equipment.

What's included in the Day Delegate Rate package and what are the pricing tiers?

The Day Delegate Rate includes arrival tea/coffee with refreshments, mid-morning break, working lunch, afternoon break, room hire with pads/pens/water/sweets, WiFi, LCD projector/screen, flipchart, and dedicated event planner. Pricing ranges from £80-£110 per person depending on group size and specific requirements, with discounts available for larger groups.

What are the capacity limits and layout options for different meeting spaces?

Canterbury Suite accommodates 48 classroom/50 banqueting style, Thames Suite fits 30 classroom style, and Regency Suite holds 50 cabaret or 60 banqueting. The Ballroom Suite can accommodate up to 50 cabaret (may be slightly tight) or 170 theatre style. All spaces are on the 1st floor with natural daylight, AC/heating, disabled access, and WiFi.

What AV equipment is included and what additional tech services are available?

Standard room hire includes 1 LCD projector, screen, and flipchart. Additional options include PA system with 2 wireless microphones for £250 inc VAT (Ballroom only), lectern for £60 inc VAT, and unlimited tea/coffee service for £15 per person per day. Wired internet is unavailable - hotel uses remote HDMI connection only.

What are the catering options and pricing for corporate events?

Tea/coffee service at £5 per person per serving, tea/coffee with biscuits at £5.50 per person, tea/coffee with snacks at £7 per person, unlimited tea/coffee at £15 per person (no biscuits/snacks included), and working lunch at £25 per person served in the meeting room. Free-flow coffee machines can be provided in meeting rooms instead of flasks.

What are the booking hold periods and cancellation policies?

Spaces are typically held on 1st option for 1 week, with automatic release if not confirmed by the deadline (usually by 5pm on specified date). Cancellation charges: 52-12 weeks prior = 30%, 12-8 weeks = 50%, 8-4 weeks = 80%, within 4 weeks = 100% of function charges.

What additional services are available for corporate events?

Name tag printing available on hotel-branded place cards, agenda printing at £0.75 per page (double-sided colour A4), dedicated event planner included, and concierge team coordination for deliveries. The venue can accommodate client-brought materials like banners, tablecloths, and promotional items with advance notice.

What are the timing restrictions and access arrangements for business events?

Events typically run during standard business hours with flexibility for evening functions. Final event details must be submitted by noon on the Friday before the event (for events the following week). Any modifications after this deadline are subject to availability and may require requoting.

Are there minimum numbers required and what happens if attendance drops?

Minimum guaranteed numbers vary by package: Day Delegate Rates typically require 35-45 minimum attendees, while some dinner packages require minimum 35-50 people. Charges are based on guaranteed minimums regardless of actual attendance, and any changes to numbers may require requoting.

What drinks and reception options are available for corporate events?

Minimum spend options available from £400-£600 inc VAT for drinks receptions, with consumption-based charging also possible. Welcome drinks, wine service, and cocktail receptions can be arranged. Card bar systems available where guests pay individually, or host can cover all costs through minimum spend arrangements.