Business

Events

What are the room hire rates and minimum booking requirements for meeting spaces?

Room rates vary by space and day: Dame Deirdre Hine room costs £990 per day (36 capacity classroom), Marcus Beck Library costs £900 per day (30 capacity U-shape), Heritage Centre costs £440 per day (17 capacity boardroom), and Wheatley Room costs £1,800 per day (72 capacity cabaret). Weekend bookings require a minimum spend of £3,000 plus VAT. All prices are subject to VAT and quotes are valid for 5 days.

What are the catering minimum numbers and pricing for business meetings?

Minimum catering numbers are 15 people for most rooms, with some requiring 30 people minimum. Tea/coffee with biscuits costs £4.30 per person per serving, tea/coffee only costs £3.95 per person, and working lunch costs £26.25 per person. The Working Lunch Package (includes 3 tea/coffee breaks plus lunch) costs £38.85 per person per serving.

What AV equipment is included and what are the additional hire costs?

Most rooms include an LCD screen at no extra charge, and some include video conference kits. Additional equipment available for hire includes: laptop £150, video conference kit £90 (where not included), flipchart with pens £40, PA system with 2 handheld microphones £250, and AV technician for full event support £950.

What are the venue's operating hours and access restrictions?

The venue operates during standard business hours with events typically running 08:00-17:00 for day meetings. Evening events can run until 22:00 maximum, with service ending at 22:00 to allow guests to depart. The venue is closed on certain dates and access outside standard hours may have restrictions.

Can external food and drink be brought into the venue?

No external food or drink is allowed into the venue. All catering must be provided by the venue's in-house catering team. This policy applies to all meeting spaces and event types.

What are the capacity limits and setup options for different meeting rooms?

Room capacities vary significantly: Heritage Centre holds 17 in boardroom style, Marcus Beck Library holds 30 in fixed U-shape, Dame Deirdre Hine room holds 36 in classroom or 60 theatre style, and Wheatley Room holds 72 cabaret, 80 theatre, or 38 boardroom. Some rooms have fixed layouts that cannot be changed.

Are there any special environmental restrictions for certain meeting spaces?

Yes, the Heritage Centre is temperature controlled at exactly 20°C to preserve antique books stored in the room, and this temperature cannot be altered. The room also has ethernet ports available for equipment requiring wired internet connections.

What is the booking process and how long are spaces held without confirmation?

Quotes are valid for 5 days and spaces are not automatically held during this period. If you want the space held temporarily while deciding, you must specifically request this. Site visits can be arranged to check room suitability before booking, and it's recommended to do so for multi-day bookings.

What hybrid and video conferencing capabilities are available?

The venue offers hybrid meeting packages, live streaming, and film recording services. Video conference kits are included in some rooms or available for £90 hire. They can provide streaming via Zoom, website and social media channels, with recordings available on demand for two weeks.

Are there accommodation options available for meeting attendees?

Yes, the venue's hotel Domus Medica offers preferential and competitive rates to meeting attendees. You need to specifically enquire about these rates when booking your meeting space.