Business

Events

Weddings

What are the pricing and minimum spend requirements for The Ballroom?

The Ballroom operates on a minimum spend model with rates varying by event type. For dinner events, packages start at £150-£180 per person (exclusive of 12.5% service charge) with minimum guest requirements of 250-400 people depending on the package. Additional room hire of £8,000 may apply for smaller groups. All rates are inclusive of VAT unless otherwise specified.

What are the capacity limits and layout options for The Ballroom?

The Ballroom can accommodate up to 850 people for receptions, 600 seated, or 464 cabaret style. The space features soaring heights of 5.8m (19ft) and is pillar-free for maximum flexibility. It includes adjoining pre-function areas and is supported by two kitchens for seamless catering service.

What security requirements and costs are mandatory for events?

Security is mandatory for all events at The Londoner at £35 per hour per guard, with a minimum of 6 hours required. One security guard is required per 100 guests, and additional guards may be needed based on event nature. Security is also required during full setup and de-rig periods.

What AV equipment is included and what are the additional costs?

The Ballroom includes state-of-the-art AV: Christie laser projectors with four large ceiling-hung screens, eight motorised trusses with 50+ moving lights, line array sound system with wireless microphones (4 lapel, 2 handheld), stage with lectern and microphone, and AMX touch panel control. Basic AV facilities are complimentary when hiring AV technicians, with pricing starting from £4,200 to utilise included equipment.

What are the standard event timings and setup requirements?

Standard dinner events typically run from 18:00-01:00 with setup from 18:00-19:00 and de-rig from 01:00-02:00. Conference events can run 8:00-17:30 including setup and de-rig. Extended timings may require pricing review, and evening prior setup is available for large events starting between 18:00-20:00.

What catering packages and dining options are available?

Dinner packages include champagne on arrival, 3 canapés per person, three-course seasonal menu, tea/coffee with petit fours, half bottle house wine per person, and half bottle water per person. Conference packages offer multiple experiences including arrival, afternoon, and Farmers Market experiences. All catering is exclusive of 12.5% discretionary service charge.

Are there restrictions on external suppliers or entertainment?

External AV providers incur a charge starting from £3,000-£3,600. The venue appears to accommodate DJs and entertainment based on the quotes provided, though specific restrictions on external suppliers are not detailed in the available information. Clients should confirm vendor policies during booking.

What additional services and amenities are included?

All packages include private event entrance, private cloakroom, unlimited Wi-Fi access, and dedicated events manager. The venue provides electronic signage screens, ambient lighting control, and assisted listening systems. Tea and coffee service is included during meetings and conferences.

How far in advance should events be booked and what is the booking process?

The venue offers 'first option' holds while clients make decisions, though specific timeframes aren't detailed. Based on correspondence patterns, bookings appear to be taken 6-12 months in advance. The booking process involves initial enquiry, availability check, quote provision, and option holding pending client confirmation.

What are the payment terms and service charge policies?

All quoted rates are exclusive of a discretionary service charge of 12.5-15% depending on the event type. Rates are typically inclusive of VAT unless specifically noted as exclusive. Any shortfall in minimum spend commitments will be charged as additional room hire. Specific payment schedules and deposit requirements should be confirmed during booking.