Business

Dining

Events

What are the pricing structures for The Gallery meeting rooms and what's included?

The Gallery rooms are available based on a minimum Food and Beverage spend of £200.00 plus £1,800.00 venue hire (inclusive of VAT, exclusive of 12.5% discretionary service charge). For smaller groups, Somerset House and The National Gallery rooms cost £2,000.00 total with a £200.00 minimum F&B spend. All rooms include wall-mounted 98" 4K LED screens, Apple TV 4K, Barco ClickShare wireless presenting, AMX touch panel control, Bluetooth connectivity, and electronic signage screens outside each room.

What are the capacity limits and room configurations available in The Gallery?

The Gallery consists of seven adjoining meeting rooms that can be customized for different purposes and setups. Individual rooms like Somerset House and The National Gallery accommodate smaller groups (10-12 people), while The Gallery can be configured for larger corporate events. All rooms connect to a spacious lounge area and can be arranged for various meeting styles including boardroom, cabaret, and presentation formats.

What are the mandatory security requirements and costs?

Security is mandatory for all events at The Londoner at £35.00 per hour per guard, with a minimum 6-hour requirement. One security guard is required per 100 attendees, and additional guards may be needed depending on the event nature. Security is also required for the full setup and de-rig periods for each event.

What are the standard access times and extension costs?

Standard room hire typically runs from 13:00-17:30 for meeting packages. The Green Room package includes setup from 7:00am-11:00am, meeting from 11:00am-17:00pm, and de-rig from 17:00pm-17:30pm. Any extension of standard timings may require a pricing review and additional charges.

What catering packages are available for business meetings?

The Green Room offers a comprehensive package at £130.00 per person (minimum 30 guests) including Arrival Experience, Afternoon Experience, The Londoner Gallery Farmers Market Experience, tea and coffee during lunch, bottled water per person, and dedicated events manager. Additional catering options are available through their sample menus with various price points.

What AV equipment is included and what are additional AV costs?

Basic AV is included in Gallery rooms: 98" 4K LED screens, wireless presenting, touch panel control, and Bluetooth connectivity. Additional equipment starts from LED Screen 70"-85" at £1,080.00, PA System at £650.00, and microphones at £120.00. External AV providers incur a £3,000.00 fee (ex VAT), and AV technician support starts from £3,500.00.

How does the minimum spend policy work and what happens if it's not met?

All packages have minimum Food and Beverage spend requirements (£200.00 for smaller rooms, £16,000.00 for larger spaces like 8 at The Londoner). Any shortfall in minimum spend is automatically charged as additional room hire. Minimum guest numbers also apply (30 guests for Green Room package), with shortfalls charged as room hire.

What are the booking hold periods and confirmation requirements?

The venue offers spaces on "joint first option" with specific deadlines (e.g., until Friday 21st March 2025 for one enquiry). Clients need to confirm their requirements and guest numbers to secure bookings. The venue requires advance notice for AV requirements and catering specifications to provide accurate final quotes.

Are there restrictions on external suppliers and what approval processes exist?

External AV providers are permitted but incur a mandatory £3,000.00 fee (ex VAT). The venue has in-house AV teams and catering services, with specific approval processes likely required for external suppliers. All equipment is subject to availability upon confirmation and requires advance booking.

What additional services and amenities are included with meeting room bookings?

Meeting packages include Wi-Fi access on unlimited devices, private cloakroom, dedicated events manager, and private event entrance. The Green Room package specifically includes bottled water per person, tea and coffee service, and access to The Londoner Gallery experiences. Electronic signage outside meeting rooms can be personalized with logos and videos.