Business

Events

Film and Photo

What are the hire rates for the Senate Room and what's included in the base price?

The Senate Room costs £1,800 for a full day hire (08:00-17:00). This includes the room with fixed tiered seating for up to 80 people, standard AV package (laptop/PC, data projector, screen, internet access, and 3 microphones), and basic venue utilities. Additional costs apply for catering, extended hours, and enhanced AV requirements.

What seating arrangements are available and what are the capacity limits?

The Senate Room has a fixed theatre-style configuration with three levels of tiered seating accommodating up to 80 people maximum. The seating cannot be reconfigured as it's permanently installed court room style seating. This makes it ideal for presentations, debates, and formal meetings but unsuitable for events requiring cabaret or classroom layouts.

What are the standard operating hours and can events run outside these times?

Standard venue hire operates from 08:00-18:00. Events cannot start before 08:00 as the venue doesn't offer access from 06:00. Additional charges apply for catering service outside standard hours, including weekends, though specific extended hour rates aren't detailed in available pricing.

What AV equipment is included and what additional options are available?

Standard AV includes laptop/PC, data projector, screen, internet access, and 3 microphones. For enhanced AV requirements beyond this standard package, you must contact ConferenceCast/Torpedo, the approved UoL AV provider. A complimentary screen with projector is available for AGMs, but additional screens, hybrid meeting capabilities, and specialized equipment require separate quotes.

What catering options are available and where is food served?

All catering must be served in the Grand Lobby, not in the Senate Room itself. Catering options include tea/coffee with biscuits (£4.75+VAT per person), working lunch (£15.50+VAT per person), sharing platters (from £19.95+VAT per person), and hot/cold buffet (£23.95+VAT per person). All catering is subject to VAT and additional weekend/extended hour charges.

What is the booking process and what forms are required?

You must complete attached events application and due diligence forms for review and approval before booking confirmation. These forms are mandatory and allow the venue to assign a dedicated event manager. The venue can hold dates provisionally while forms are processed, and approval is required before final booking confirmation.

Are there any restrictions on event types or equipment in the Senate Room?

The venue accommodates various business events including AGMs, conferences, and presentations. However, the fixed tiered seating limits flexibility for interactive formats. Specific restrictions on filming, external suppliers, or specialized equipment aren't detailed, but approval processes suggest certain activities may require additional permissions.

What happens if the venue cannot accommodate my booking request?

If the Senate Room is unavailable, the venue actively works to find alternative spaces within University of London Venues or will help locate alternative venues entirely. Availability is limited, particularly in peak periods like June 2025, and the venue maintains a policy of finding customers suitable alternatives when their preferred space isn't available.