Events

Film and Photo

Weddings

What are the capacity limits and restrictions for filming and photography in the Botanical Garden?

The Garden and Garden Room can accommodate up to 90 guests maximum for events. The Garden closes at 22:00 but you can continue events in the Garden Room until 23:00. The Garden Room must always be booked in conjunction with one of the indoor spaces - it cannot be hired as a standalone space.

What are the timing restrictions for outdoor filming and photography sessions?

The Garden has specific closing times at 22:00, after which access is restricted. For events requiring extended hours, you would need to move to the Garden Room which can operate until 23:00. The venue cannot book outside spaces only - indoor space hire is mandatory.

What is the minimum spend requirement for filming and photography bookings?

There is a minimum catering spend of £3,500+VAT plus room hire costs. External catering is not permitted due to exclusive contracts with venue caterers, so this minimum spend must be met through venue catering services.

Can I bring external catering or vendors for my film/photo shoot?

No, external catering is not allowed due to exclusive contracts with venue caterers. All catering must be provided by BMA House, with a minimum spend of £3,500+VAT applying to bookings.

What indoor spaces must be booked alongside the Garden for filming?

The Garden Room is always booked in conjunction with one of the indoor spaces and cannot be hired standalone. Available indoor spaces include rooms like the Bevan Suite, Harvey Room, Great Hall, or other meeting rooms depending on your requirements and guest numbers.

How far in advance do I need to confirm my booking to avoid losing the date?

Enquiries have expiration dates in the venue's system, typically requiring confirmation within 10 days to 2 weeks of the initial quote. For example, some quotes specify confirmation needed by a specific date (like "25th June") after which the enquiry expires and availability may be released.

What is the response time for enquiries and booking confirmations?

The venue aims to respond to enquiries within 1-2 days, though they are experiencing high volumes of enquiries. They mention being "exceptionally busy" and ask for patience during peak periods.

Are there any setup time restrictions or additional access fees for film/photo productions?

Setup access varies by booking type. Some events can access from 4pm for dinner setups, while others may have different arrangements. Large LED screen installations requiring 5-6 hours setup time have been accommodated, but specific timing and any additional fees would need to be discussed based on your production requirements.

What AV equipment and technical support is available for filming?

The venue offers various AV packages including 55" plasma screens, 2.5m x 1.5m pop-up screens, and filming packages starting from £900+VAT. Hybrid packages for live streaming start from £1,700+VAT depending on complexity and requirements.

What are the key features of the Botanical Garden space for filming and photography?

The Botanical Garden features a unique mixture of flowers, plants and shrubs providing natural backdrops, a central pond, natural light, and outdoor terrace and patio areas. It's specifically described as perfect for filming locations and photoshoots due to these botanical elements.