Business

Dining

Events

What are the room hire rates and minimum spend requirements for private events?

The Max Rayne Auditorium costs £3,190 for a 4-hour hire (1pm-5pm) and includes complimentary use of the Atrium catering space. Weekend bookings require a minimum spend of £3,000 plus VAT. The Wheatley Room costs £1,800 plus VAT for a full day (8am-5pm) with a minimum of 30 people for catering.

What are the venue's operating hours and latest finish times?

The venue operates during standard business hours and evening events can run until 10pm maximum. Service ends at 10pm to allow guests time to wind down and depart. Evening availability is typically from 6:30pm-10pm for private events.

What catering options are available and what are the minimum numbers?

Standard catering includes tea/coffee with biscuits (£4.30 per person), working lunch (£26.25 per person), and canapés at £23.00 for 6 per person. Drinks include house wine at £25.50 per bottle, beers at £5.00 per bottle, and soft drinks at £2.00 per can. Minimum catering numbers are 90 people for most events, with some rooms requiring only 15-30 minimum.

Can we bring external food and drinks to the venue?

No external food or drink is allowed into the venue. All catering must be provided by the venue's in-house kitchen and catering teams. This policy applies to all private events and dining occasions.

What AV equipment is included and what additional options are available?

The Max Rayne Auditorium includes a projector, 2 handheld microphones, 2 lapel microphones, and lectern as standard. Additional equipment available for hire includes PA systems (£250), AV technician support (£950), laptops (£150), and video conference kits (£90). Some rooms include LCD screens as standard.

How long are quotes valid and do you hold space without booking?

All quotes are valid for 5 days only. The venue does not automatically hold space when providing quotes - you must specifically request a temporary hold. Site visits can be arranged to check room suitability before booking.

What are the capacity limits for different room layouts?

The Max Rayne Auditorium holds 146 in theatre style, the Wheatley Room accommodates 72 in cabaret style or 80 in theatre style, and the Marcus Beck Library seats 30 in fixed U-shape layout. The Heritage Centre has a maximum of 17 in boardroom layout and is temperature controlled at 20°C which cannot be altered.

Are there any special restrictions or requirements for certain rooms?

The Heritage Centre is temperature controlled at exactly 20°C to preserve antique books and this cannot be changed. Some rooms have ethernet ports available for live streaming equipment. Weekend hires require minimum spends of £3,000 plus VAT regardless of room size.

What accommodation options are available for guests?

The RSM's hotel, Domus Medica, offers preferential and competitive rates to event attendees. Contact the venue directly for specific rates and booking information for guest accommodation.

How far in advance should we book and what payment terms apply?

The venue experiences high demand with many dates showing as unavailable when enquired about. All prices quoted are subject to VAT. Specific payment terms and booking lead times are not detailed in standard quotes but should be confirmed when making a booking.