Business

Dining

Events

What are the room hire costs for the Dorchester Library dining space?

The Dorchester Library costs £2,000 + VAT (reduced from £2,700 + VAT) for dinner events. This is based on a minimum of 70 people and includes the unique setting of housing one of the world's most significant rare book collections.

What is the minimum guest requirement and catering cost for dinner events?

There is a minimum requirement of 70 people for dinner events in the Dorchester Library. The 3-course meal with half bottle of wine costs £70 + VAT per person (some quotes show £74 + VAT per person).

Can I combine the Dorchester Library dinner with a drinks reception?

Yes, you can add a drinks reception in the Council Chamber before dinner. The Council Chamber costs £1,000 + VAT (reduced from £1,700 + VAT) with access from 6pm, and the one-hour drinks reception costs £22 + VAT per guest including beer, wine, soft drinks and nibbles.

What capacity does the Dorchester Library accommodate for dining events?

The Dorchester Library can accommodate up to 180 people in theatre style, though specific dining capacity is not explicitly stated. All dinner quotes are based on the 70-person minimum requirement.

What AV equipment and technical services are available?

AV packages are available including 5,000 WXGA lumens projector, 12ft projection screen, conference lectern, confidence monitors, PC and MacBook laptops, multi-input presentation switcher, PA system with 6 cabled and 4 radio microphones, and expert technical support from 08:00-17:00hrs for £1,995 + VAT.

What are the access times and setup requirements?

Standard access is from 07:00hrs complimentary, with events typically running 09:00-17:00hrs. Earlier access from 05:00hrs is available at £250 + VAT per half hour, and overnight setup after 23:00hrs is available subject to application with costs quoted separately.

Is there a minimum spend requirement that could affect my budget?

Yes, there is a minimum spend of £69 + VAT per guest mentioned for some events. The venue also has minimum guest requirements of 70 people for dinner events, which directly impacts your total cost.

What happens if my guest count is below the minimum requirement?

The venue requires a minimum of 70 people for dinner events in the Dorchester Library. If your guest count is below this minimum, you would still be charged based on the 70-person minimum for both room hire and catering costs.

Are there any restrictions on event content or topics?

Yes, the venue requires knowing the topic of your event to ensure it adheres to the values of the Royal College of Physicians. Events must align with the institution's medical and professional standards.

What catering options are available beyond the standard dinner package?

Beyond the standard 3-course meal with half bottle of wine (£70-74 + VAT), you can add drinks receptions at £22 + VAT per person including beer, wine, soft drinks and nibbles. The venue offers in-house catering with various menu options.

What additional charges should I budget for beyond room hire and catering?

Additional costs include AV packages (£1,995 + VAT), early access before 07:00hrs (£250 + VAT per half hour), catering requests before 08:00hrs (£250 + VAT per hour), and potential overnight setup fees. All prices exclude VAT at 20%.

Is the venue available during August for events?

No, the venue is closed for refurbishment during the entire month of August. However, limited availability may exist for specific dates like August 6th and 7th, but this should be confirmed directly with the venue.