Events

What are the pricing options for the Woburn Hall and Foyer events space?

The venue offers two main pricing structures: Day Delegate packages starting at £74 + VAT per person (discounted from £89 + VAT, saving £15 per person) for 8:30am-5pm, or room hire at £3,570 + VAT for the same timeframe. The Day Delegate package includes room hire, all standard AV equipment, arrival refreshments, 2 tea/coffee servings, 2-course fork buffet lunch, unlimited filtered water, and stationery. Extensions to 6pm are available for both options.

What capacity limits apply to the Woburn Hall for different seating arrangements?

Woburn Hall can accommodate up to 112 people in cabaret style or 180 people in theatre style. The venue also provides exclusive use of the Woburn Foyer for registration, exhibitions, catering and receptions. For smaller events, other rooms are available including the Tavistock Room (up to 120 delegates at £1,210 + VAT) and Foster & Bloomsbury Rooms combined (up to 60 theatre style).

What AV equipment and technical support is included as standard?

Standard equipment includes: Windows PC built into lectern, 42" comfort monitor, purpose-built brandable stage set, 2x65" side screens, LED backlighting in chosen colour, 4 LED stage spotlights, Yamaha TF-3 digital mixing desk, lectern microphones, up to 5 top table microphones, up to 4 handheld microphones, Roland V-800 vision mixer, high-speed Wi-Fi, hearing loop, and flipchart. In-house AV technical support is included, though a dedicated technician costs an additional £400 + VAT.

What are the costs for additional AV services like streaming or dedicated technical support?

A dedicated AV technician for your event costs £400 + VAT (standard support is included). Professional streaming and hybrid event capabilities using the 2 PTZ camera system cost £1,250 + VAT. Digital lapel microphones require a dedicated technician. Video conferencing systems are available in some rooms for £250 + VAT (Tavistock Room).

What drinks packages are available and how much do they cost?

A 1-hour drinks package with unlimited beer, wine and soft drinks costs £15 + VAT per person. To include Prosecco, the cost increases to £18 + VAT per person. Drinks packages are quoted in contracts but only added to bookings upon confirmation, and can be added later if initially declined.

How long can the venue hold dates and what is the booking confirmation process?

The venue can hold dates on a 7-day option period. Confirmation requires a signed contract and purchase order (PO). Once the PO is received, a confirmation document is sent via a signable platform. The venue accepts both Day Delegate packages and room hire options, with flexibility to switch between options during the booking process.

Are additional meeting rooms available and what do they cost?

Yes, additional rooms can be added at no extra charge in some cases. The Bloomsbury Room was provided free for a 4-6pm slot for judges' use. Other available rooms include the Brunswick Room (up to 29 theatre style), Foster & Bloomsbury Rooms combined (£500 + VAT, reduced from £935 + VAT), and the Tavistock Room (£1,210 + VAT for up to 120 delegates). Room availability varies by date.

What catering restrictions and refreshment costs apply?

No external food and beverages are allowed as the venue has exclusive catering contracts. Additional refreshments beyond package inclusions cost £4.45 + VAT per person per serving. The venue provides in-house catering with various food and beverage packages available. Day Delegate packages include comprehensive catering, while room hire requires separate catering arrangements.

What are the standard event hours and can they be extended?

Standard event hours are 8:30am-5pm for both Day Delegate packages and room hire. Extensions to 6pm are available for both pricing options. The venue allows early access for setup, and specific timing requirements can be accommodated. Events can be structured with different time slots, such as main sessions and separate breakout periods.

Is the venue suitable for hybrid and virtual events?

Yes, the venue is equipped for hybrid and virtual events. Woburn Hall features a 2 PTZ camera system for professional streaming at £1,250 + VAT. Some rooms like the Tavistock Room have Logitech Rally Plus video conferencing systems that can link to various meeting platforms for £250 + VAT. The venue has high-speed Wi-Fi and can accommodate both in-person and online attendees.