Business

Dining

Events

What are the pricing options for delegate day rates at Sandown Park?

The venue offers Premier DDR packages at £62 + VAT per person, which includes main suite hire, arrival tea/coffee with breakfast roll and fresh fruit, mid-morning tea/coffee with cookies, finger buffet or hot buffet lunch, mid-afternoon tea/coffee with baked bites, jugs of iced water, projector and screen, flipchart and pens, complimentary Wi-Fi, complimentary car parking, and dedicated event manager. Classic DDR packages are available at £66 per person (£79.20 including VAT).

What are the capacity limits for different room configurations?

The Solario Suite accommodates up to 200 guests maximum and 144 in cabaret style. Surrey Hall is the largest space holding up to 800 guests and covers 2,740 square meters. The Gallery has a maximum capacity of 60 at a time with fixed furniture that cannot be moved. Park View can accommodate up to 150 for dinner events.

What are the room hire costs separate from catering packages?

Surrey Hall charges £3,500 + VAT for setup day and £5,000 + VAT per live day (reduced from £11,000 + VAT). Solario Suite costs £950 + VAT for setup and £1,650 + VAT per live day. The Gallery charges £750 + VAT for setup and £1,400 + VAT per live day. Park View evening hire is £1,500 + VAT.

What catering options are available beyond the DDR packages?

Individual catering items include: crisps and olives at £2.43 + VAT per person, savoury snacks at £5.17 + VAT per person, mug of soup and roll at £5.75 + VAT per person, finger buffet at £35.78 + VAT per person, hot or cold buffet at £40.02 + VAT per person, grab and go lunch bags at £12.33 + VAT per person, and tea/coffee at £3.45 + VAT per serving or £15.98 + VAT per person per day for unlimited service. There is a minimum spend requirement of £8,000 and policy to cater for minimum 75% of guests.

What are the evening event packages and pricing?

Evening packages include 3-course meals from £37.50 + VAT per person, arrival drinks at £8.33 + VAT per person, and inclusive drinks packages with beer, house wine, spirits and soft drinks. The 3-hour drinks package costs £38.75 + VAT per person and 5-hour package costs £63.00 + VAT per person, with a minimum of 50 people required.

Are there any restrictions on external suppliers or entertainment?

The venue allows clients to use their own third-party AV suppliers for production needs. For summer party events, they offer packages that include security and staffing as standard, suggesting external entertainment may require coordination with venue management. Specific policies on external caterers or other suppliers are not detailed in available information.

What parking and transport options are available?

Complimentary on-site parking is included with most packages. The venue is located 15 miles from Central London, easily accessible from the M25 and A3, and is 25 minutes by train from London Waterloo to Esher station. For large events requiring supplier access, the venue has good transport access for vans and delivery vehicles.

What AV equipment and technical support is included?

Standard DDR packages include projector and screen, flipchart and pens, and complimentary Wi-Fi. For larger events, the venue can provide technicians for sound, lighting, managing speaker presentations, session timing, and background music, though clients can also use their own AV teams with shared responsibilities depending on requirements.

What are the setup and access requirements for events?

Setup days are available the day prior to events, with Surrey Hall setup costing £3,500 + VAT. Events typically run from 09:00-17:00, with access usually available from 08:00. For multi-day events, breakdown can occur Thursday evening through Friday morning, and the venue provides dedicated on-site event managers.

Are there any seasonal restrictions or blackout dates?

The venue operates as an active racecourse, so availability may be limited during racing seasons and major racing events. Specific blackout dates are not detailed, but the venue has indicated when certain dates are unavailable due to conflicting events like Tom Jones concerts, suggesting entertainment and racing schedules impact availability.