Arts

Business

Events

What are the exact hire costs for the Foyle Centre spaces?

Foyle 1 costs £1,730 +VAT for day hire (09:00-17:00), while Foyle 2 costs £1,260 +VAT for the same period. Combined hire of Foyle 1 and Foyle 2 is £2,530 +VAT. For events requiring additional space, Café 2 can be added for £3,430 +VAT, and the Atrium for evening events costs £3,790 +VAT (access from 17:30).

What are the capacity limits for different seating arrangements in the Foyle spaces?

Foyle 1 accommodates 100 guests in theatre style. Foyle 2 can seat 100 guests theatre style or 80 guests cabaret style (10 tables with 8 guests each). Both spaces are large and open with plenty of room for additional setups like exhibition stands or catering areas.

What AV equipment is included in the venue hire fee?

Foyle 1 includes a projector, large screen, and built-in speakers. Foyle 2 has two projectors and screens for excellent visibility, plus built-in speakers. Both spaces include lecterns, staging, and microphones within the hire fee. You need to supply your own laptop, though HDMI cables and Mac adaptors are available onsite.

How many exhibition stands can be accommodated and what power options are available?

The maximum is 30 exhibition stands across Foyle 2 and the Atrium (16 in Foyle 2, 14 in the Atrium). Each table space is 75cm x 150cm, and there are numerous power outlets throughout both spaces with at least one connection available per table. Extension cables can be provided and safely taped down by the IT team.

What are the mandatory additional costs for Monday events?

Events on Mondays when the museum is closed to the public require mandatory security to have the main doors opened and manned. This costs £187 +VAT and requires a separate signed agreement. The security charge is approximately £20 per hour as a general guide.

What catering arrangements are required and who provides them?

All daytime catering must be arranged through the in-house partner Searcys, who will provide menus and quotes directly. For evening events, you can choose from a list of approved external caterers. Catering is organized separately from venue hire and requires direct coordination with the catering team.

What are the delivery and courier policies for events?

Deliveries and collections must be booked for the day of the event only. All packages must be labeled 'FAO Venue Hire National Army Museum' so security can alert the venue hire team. You must provide a list of expected couriers and which exhibitors they're delivering to.

What is the booking process and payment timeline?

To confirm a booking, you must complete and sign an order agreement with company details, contact information, and full address. The finance team will then send an invoice to the email address provided on the form. For Monday events, a separate security agreement must also be signed and returned.

Are there charity discounts available?

Yes, registered charities receive a discount on venue hire fees. For example, evening hire of the Foyer and Atrium for a charity dinner was quoted at £4,352 +VAT (reflecting the charity discount) compared to the standard £3,790 +VAT for Atrium-only hire.

What are the access times and restrictions for different hire periods?

Day hire typically runs 09:00-17:00. Evening hire provides access from 17:30 when the museum closes to the public. The Atrium can only be hired on Mondays when the museum is closed if you need it as a public space during daytime hours, requiring the additional security charge.