Business

What are the dry hire rates for business events and what's included?

Dry hire packages start from £10,000.00 inclusive of VAT. This includes basic room hire, pads and pencils, comprehensive Wi-Fi throughout the site, and chilled conference mineral water inside the room. Additional services like AV equipment, catering, and security are charged separately.

What are the Day Delegate Rate packages and pricing?

Day Delegate Rates range from £55.00 to £87.00 per person inclusive of VAT (reduced from standard rates of £129.00-£189.00). The package includes room hire 09:00-17:00, air-conditioned room with daylight, Wi-Fi, water, pastries and smoothies on arrival, energising lunch, unlimited tea and coffee, flipchart, and 3000 lumen LCD projector with 8'x6' screen.

What are the capacity limits for different room setups?

Room capacities vary by space and setup: Dorset Suite accommodates up to 60 delegates in classroom style, Cambridge Suite up to 24 in boardroom style, Cornwall Suite up to 200 cabaret or 250 theatre style, and the Grand Hall up to 400 cabaret or 650 theatre style. All rooms have natural daylight and disabled access.

What are the mandatory security requirements and costs?

Security is compulsory for all events at £29.40 per hour inclusive of VAT. Requirements are based on guest numbers: 1-200 guests require 2 guards, 201-400 guests require 4 guards, and 401-600 guests require 6 guards. Minimum booking is 4 hours and must be paid no later than 1 month prior to the event.

What catering options are available and at what cost?

Individual catering items include unlimited tea and coffee at £11.50 per person, energising lunch at £20.95 per person, sandwich lunch at £12.95 per person, bacon or egg bap at £4.95 per person, and Danish pastries at £4.00 per person. All prices are inclusive of VAT where applicable.

What AV equipment is included and what costs extra?

Basic package includes a 3000 lumen LCD projector with 8'x6' screen and flipchart. Additional AV equipment like bigger screens, upgraded projectors, and specialized equipment incur extra charges. The venue recommends upgrading to a bigger screen for larger events at additional cost.

What are the booking hold policies and decision deadlines?

The venue offers joint 1st option holds for events. Booking holds require decisions within specific timeframes - typically clients are given deadlines like 1pm on a specific date (usually about a week) to confirm or the booking will be released. No updates on held bookings result in automatic release of the space.

Are there restrictions on ticket sales for events?

For ticketed events, all tickets must be pre-purchased - the venue does not allow tickets to be sold on the night. This policy applies to all ticketed events regardless of size or type.

What are the venue access hours and setup requirements?

Standard room hire typically runs 09:00-17:00, with all spaces required to be vacated by 17:00 or additional de-rig charges apply. Early setup from 06:00-09:00 may be available complimentary for certain packages. Extended hours until 01:00 are available for evening events at additional cost.

What additional spaces are available for breakout sessions or exhibitions?

Multiple syndicate rooms are available at £650.00 VAT exempt per room, including Oxford (56 theatre), Cambridge (56 theatre), Covent Garden Suite (105 theatre), Dorset (105 theatre), Durham (45 theatre), Derby (45 theatre), and Holborn (50 theatre). Boardrooms 1-4 accommodate up to 12 people each at the same rate.