Business

What is the Day Delegate Rate pricing and what does it include?

The Day Delegate Rate is £55-£70 per person inclusive of VAT, with a minimum of 150-300 delegates depending on the package. This includes meeting room hire from 9:00am-5:30pm, early access from 7:00am-8:00am, unlimited tea/coffee/refreshments with healthy options, 3-course hot buffet lunch, LCD projector and screen, flipchart, stationery and pens, high-speed internet for all delegates, and a dedicated meeting host for the entire day.

What are the capacity limits for the Business space at Royal National Hotel?

The Galleon Suite can accommodate up to 500-700 delegates depending on layout style, with the venue description stating 700+ capacity. For smaller events, individual rooms like Galleon A can handle 280 in cabaret style, while breakout spaces can accommodate 50-100 delegates in theatre style.

What are the booking hold periods and confirmation deadlines?

Space is typically held for 2-3 months from the initial inquiry date - for example, a December 2025 event was held until June 23, 2025. If confirmation is not received by the decision date, the booking is automatically released for general sales. The venue requires definite confirmation by the specified deadline to secure the space.

What additional room hire costs apply beyond the Day Delegate Rate?

Syndicate/breakout room hire costs £1,000-£1,200 per room (excluding VAT). However, some quotes show breakout rooms as complimentary when booking the main Galleon Suite. Exhibition and catering spaces are typically included at no extra charge when booking the main conference space.

What are the setup access times and early arrival options?

Early access to meeting rooms is included from 7:00am-8:00am on the event day as part of the Day Delegate Rate. For events requiring extensive setup, 3-hour evening-before access can be arranged for AV testing and exhibitor setup, though specific costs for this extended access are not detailed in the standard packages.

What AV equipment is included and what requires additional costs?

Standard Day Delegate Rate includes LCD projector (HDMI compatible laptop required), screen, basic built-in AV system, and flipchart. The Business space features a 98-inch smart touch screen TV with built-in speakers and Clickshare facility. More extensive AV requirements like multiple screens, professional lighting, or sound systems would require separate quotation.

Are there minimum delegate requirements for different pricing tiers?

Yes, minimum delegate requirements vary by package: £55 per person requires minimum 300 delegates, £64 per person requires minimum 300 delegates, and some packages require minimum 150 delegates. Events below these minimums may face higher per-person rates or additional charges to meet the minimum spend requirements.

What catering flexibility exists beyond the standard Day Delegate Rate?

While the Day Delegate Rate includes set catering (3-course buffet lunch, unlimited refreshments), the venue appears to accommodate external catering requests. Some quotes mention sandwich lunches at £18 per person and unlimited tea/coffee at £7.50 per person as alternatives to the full DDR package.

How far in advance should corporate events be booked?

Based on inquiry patterns, the venue handles bookings 6-18 months in advance, with many corporate events being planned for the following year. Popular dates get confirmed quickly, and the venue frequently responds that spaces are unavailable due to prior bookings, suggesting advance planning is essential.

What commission structure applies for corporate bookings?

The venue offers 10% commission on gross accommodation bookings and 10% commission on gross food & beverage and Day Delegate Rate bookings. This commission structure applies to corporate events and may be relevant for companies booking through intermediaries or event planners.