Business

Events

What are the hourly rates and minimum booking requirements for the Events space?

The Conference & Events package costs £445 per hour, which includes the Upper Room (200 theatre capacity), standard AV equipment with 1 technician, and 2 staff members to facilitate your event. All bookings must include setup and pack down time - minimum 30 minutes setup and 15-30 minutes pack down, with standard being 60 minutes setup and 30 minutes pack down.

What additional mandatory costs should I budget for beyond the hourly rate?

There is a mandatory £150 post-event cleaning charge that applies to all bookings. You'll also need to pay a refundable security surcharge (amount varies). Unlimited teas and coffees are available for £2 per person if required.

What are the venue's availability restrictions?

King's House is only available for hire Thursday through Saturday. The venue is completely nut-free, so no nuts or nut-containing products are permitted anywhere in the building.

What capacity limits apply to different room setups?

The Upper Room has a maximum capacity of 200 people in theatre style seating. The space is 1700 square feet and starts as a blank canvas, allowing flexibility for various layouts including round tables, rectangular tables, or mixed configurations depending on your event needs.

What AV equipment and technical support is included in the standard package?

The standard AV package includes a 150-inch projector, two wall-mounted 65-inch TVs, full PA system, bespoke lighting, and hybrid event capabilities for HD live streaming. One dedicated technician is included to manage all technical requirements throughout your event.

What are the payment terms and deadlines for bookings?

Full payment is typically due by the standard deadline, but James offers flexibility with a two-week extension option for split payments (e.g., partial payment initially, then remainder plus security surcharge by a later date). Payment must be arranged through their supplier registration process.

What catering options are available and how does the approval process work?

King's House operates as dry-hire with recommended external caterers including Funthyme, Bart's Table, Arch, and Fat Macy's. You can also arrange your own catering delivery or use services like JustEat Business. The venue has kitchen access available, and all catering arrangements need advance coordination with the venue team.

What are the requirements for event materials and setup coordination?

You must complete a detailed schedule document by midday the Tuesday before your event, including specific AV requirements and technician needs. Event materials like slides, logos, and presentation files must be submitted via WeTransfer to their designated email address. The venue can display your logo on screens and accepts delivery of event materials the day before your event.

What furniture and basic amenities are included at no extra cost?

Chairs and tables are provided free of charge as part of the venue hire. The space includes kitchen access, and you can choose between the 150-inch projector or the two 65-inch wall-mounted TVs for presentations (or use both simultaneously).

How far in advance should I book and what information do I need to provide?

Bookings should be made well in advance, especially for preferred dates. You'll need to complete a detailed hire handbook including event schedule, attendee numbers, specific AV requirements, catering plans, and any special setup needs. The venue team requires this information several days before your event to ensure proper preparation.