Business

What is the maximum capacity for the Business space auditorium and what seating layouts are available?

The Think Tank auditorium accommodates up to 200 guests in theatre-style seating. The venue also offers cabaret-style layouts for smaller groups, with meeting rooms and breakout spaces available for additional capacity needs. For conferences requiring both presentation and networking areas, the space can be configured to support your specific requirements.

What are the venue hire costs and minimum spend requirements for corporate events?

Venue hire rates vary by event duration and requirements. For full-day conferences (10:00-17:00), venue hire starts at £7,000 plus VAT, with additional security and cleaning fees of £500 plus VAT. Half-day morning events (8:30-13:00) are priced at £5,000 plus VAT. All bookings require a separate minimum catering spend in addition to venue hire costs.

What audio-visual equipment is included and what are the technical capabilities?

The Think Tank includes state-of-the-art AV equipment with large LED presentation screens, sound systems, and multiple microphone options (1 handheld, 2 lapel, 1 lectern, and 2 gooseneck mics). Professional technical support is available throughout your event. The venue is equipped with high-speed Wi-Fi and air conditioning, making it suitable for live streaming or recording presentations.

What catering packages are available and what are the costs per person?

Full-day meeting packages start at £90.20 plus VAT per person, including breakfast pastries, lunch buffet, and afternoon refreshments. Premium breakfast meetings are £32.99 plus VAT per person. For post-conference receptions, packages range from £69.00 plus VAT (4 canapés with drinks) to £126.56 plus VAT (10 canapés with premium drinks). A 13.5% discretionary service charge is added post-event.

How far in advance can bookings be confirmed and what are the booking hold policies?

Dates can be held on 2nd option for most bookings, but the venue cannot offer spaces on 1st option until 8 weeks before the event date. This means confirmed bookings require advance planning, particularly for popular dates. Early enquiries are recommended to secure preferred dates and allow time for event planning.

What are the setup and access times for corporate events?

Setup times vary by event complexity and requirements. For morning conferences starting at 8:30am, arrival access is typically from 8:00am. Full-day events generally allow setup from 9:00am for 10:00am starts. Organisers should discuss specific setup requirements during booking as additional time may be needed for complex AV or staging requirements.

Are there breakout rooms and additional meeting spaces available?

Yes, the Business space includes meeting rooms and breakout areas in addition to the main 200-seat auditorium. These spaces can accommodate smaller group sessions, private meetings, or networking areas. The Green Room is also available for speakers or VIP guests. Specific room configurations and capacities should be discussed based on your event requirements.

What is the booking and payment process for corporate events?

Once you're ready to proceed, the venue creates a contract to secure your booking. Payment terms and deposit requirements vary by event size and date. The venue requires confirmation of final guest numbers, catering requirements, and AV needs before finalizing arrangements. Early communication about specific requirements helps ensure smooth event execution.

Can external suppliers and vendors be used for events?

The venue works with external suppliers for specialized requirements, though specific vendor approval processes and restrictions are not detailed in available information. For events requiring external DJs, staging, or specialized equipment, discuss vendor policies and any associated fees during the booking process to ensure compliance with venue requirements.

What security and cleaning arrangements are included in the fees?

A mandatory security and cleaning fee of £500 plus VAT applies to most bookings. This covers basic venue security during your event and post-event cleaning. The fee is separate from venue hire costs and catering charges, so factor this into your total budget when planning corporate events or conferences.