Business

Dining

Weddings

What is the Day Delegate Rate pricing and what does it include?

The Day Delegate Rate is £69.00 per person (reduced from £99.00), with a minimum of 70-120 delegates depending on the room. This includes main meeting room hire, arrival tea/coffee with pastries, mid-morning tea/coffee with cookies, afternoon tea/coffee with cake, 2-course buffet lunch, projector and screen, flipchart with markers, pads/pens/paper, Wi-Fi, signage, dedicated event planner, and dedicated event manager on the day. The rate is based on a maximum 8-hour hire period, normally 09:00-17:00.

How does the booking hold system work and what are the confirmation requirements?

Bookings are typically held on a 'Joint 1st option' basis, meaning other clients may be holding the same space on the same day. The first client to confirm gets exclusive use of the space, but the contract must be returned within three working days of confirmation. If you don't respond by the specified deadline (usually given 24-48 hours notice), the space will be automatically released to other interested parties.

What are the main meeting rooms available and their capacities?

The Milton Suite accommodates up to 200 theatre style or 150 delegates theatre (120-150 cabaret), with no natural daylight but air conditioning and full accessibility. The Blackfriars Suite holds maximum 6 boardroom style with a 66" 4K TV screen. The Wren and Lutyens Suite can accommodate up to 400 theatre style with natural daylight and air conditioning.

What AV equipment is included and what are the additional costs?

One projector and screen is included in the Day Delegate Rate. Additional AV costs include: PA system £245-£350, microphones £66 each, lectern £64, stage blocks £54 each, AV technician £550 (maximum 8 hours, mandatory for 2+ microphones), and External AV Supplier Fee £750 per day. All prices are inclusive of VAT.

Can I set up the evening before my event and what does it cost?

Yes, evening setup is available from 7pm the night before your event. For the Milton Suite, evening setup costs £2,000, and if you need to de-rig after 5:30pm until 23:00, there's an additional £2,000 charge. For the Wren and Lutyens Suite, evening setup costs £12,000 (£10,000 ex-VAT).

What are the catering arrangements and dining options?

Refreshments are typically served in designated refreshment areas outside meeting rooms. Lunch can be served as a 2-course buffet in Leo's Restaurant or as a working lunch (sandwiches with small hot items) in the refreshment space. Tea and coffee are included throughout the day, and there are dedicated catering spaces separate from meeting rooms.

Are there smaller meeting rooms available for breakouts or private meetings?

Yes, smaller rooms include the Nightingale Room (maximum 8 boardroom style) at £600 per day, Reynolds Room (maximum 12 boardroom style) at £800 per day, and additional syndicate spaces available subject to availability upon request. These can be added to your main booking as optional extras.

What are the timing restrictions and hourly supplement policies?

Standard hire is based on a maximum 8-hour period, normally 09:00-17:00. All rates are inclusive of VAT and based on this timeframe. Hourly supplements and overnight hold charges may apply for extended hours beyond the standard 8-hour period, though specific hourly rates are not detailed in the standard quotes.

Is there exhibition space available and what does it cost?

Yes, exhibition spaces are available including the Churchill Suite at £1,500 inc. VAT (reduced from £1,900) and the Pepys Suite which has the same features and rate as Churchill. These spaces can accommodate up to 3 exhibition stands and are offered as add-ons to main meeting room bookings.

What is the process for site visits and viewing the spaces?

Site visits can be arranged through the events team, typically available Monday-Friday between 10am-4pm, with some flexibility for 2pm viewings or Friday 10am appointments. The venue offers virtual tours via Matterport links, and dedicated sales executives will coordinate viewing times based on room availability and your schedule.