Business

Dining

Events

What are the catering pricing options and what's included in the Day Delegate Rate?

The Oval Day Delegate Rate is £81.00-£97.20 per person plus VAT and includes room hire from 7am-5pm, arrival breakfast rolls and overnight oats with tea/coffee, mid-morning handmade biscuits with tea/coffee, hot finger food buffet lunch, mid-afternoon cake with tea/coffee, fruit and filtered water throughout the day, plus complimentary organiser car parking. Individual catering items range from £3.50+VAT for basic tea/coffee to £14.00+VAT for unlimited tea/coffee.

How long can I hold a space without confirming and what are the booking deadlines?

Event holds are typically released after 2-3 weeks without confirmation, with some holds lasting up to a month. The venue places 24-hour deadlines on enquiries when spaces have been held for extended periods. For events requiring signed contracts, you'll need the contract and payment completed by specific deadlines - for example, events in June require contracts by late May.

What are the site visit restrictions and when can I view the spaces?

Site visits must be scheduled between 9:30am-11:30am and cannot be accommodated after midday. The venue requires advance notice and specific timing coordination for all viewings. Site visits are encouraged and can be arranged in person or virtually if you cannot attend during the available morning window.

What AV equipment is included and what are the additional costs?

Basic rooms include built-in screen, projector, PA system, and 2 handheld microphones at no extra charge. Advanced AV packages range from £3,495-£12,420 plus VAT depending on the room and requirements. The venue uses in-house supplier Encore Global for comprehensive AV setups, and there are additional costs for using external AV suppliers.

What are the minimum guest requirements and capacity limits for different spaces?

The Corinthian Roof Terrace has a minimum requirement of 100 guests. Room capacities vary significantly - the Pakistan Room accommodates 70-140 guests, while larger spaces like the England Suite can handle 250-400 delegates in theatre style. The venue can accommodate events ranging from small meetings to large conferences of 500+ attendees across multiple spaces.

Are there restrictions during cricket matches and what hospitality options are available?

Event spaces are not available during cricket fixtures - these dates require hospitality bookings instead of standard event hire. Hospitality packages start at £149 per person plus VAT and include food, drinks, and cricket tickets. The venue cannot offer regular event space hire when cricket matches are scheduled.

What external suppliers can I use and what are the contact details?

The venue works with specific approved external suppliers for specialized services. Team building contact is emma@gotoevents.co.uk, gin masterclass is laura@aokevents.com, and cricket experiences are handled by Azeem at info@ballsportz.co.uk. You must contact these suppliers directly for pricing and availability, and all external arrangements require venue approval.

What payment terms apply and when do I get access to my event coordinator?

The venue requires the contracted amount to be paid before they will hand over coordination to your event coordinator. Payment schedules vary by event size and timing, with larger events requiring deposits and final payments by specific deadlines. Access to dedicated event management support is provided once financial commitments are secured.

What are the setup and breakdown time allowances?

Events typically require 3-hour setup periods, with some allowing access from 10:00am-13:00 for AV setup before 14:00 event start times. Breakdown periods like 16:00-17:30 are factored into full-day bookings. Setup access the evening before events is available for an additional charge, with setup day room hire ranging from £4,000-£7,500 plus VAT per room.

Can I bring my own DJ and what entertainment restrictions apply?

You can bring your own DJ once cricket games have ended, but they must perform inside the room rather than on outdoor terraces. The venue has a built-in PA system available for DJ use. All entertainment must be properly insured and arrangements confirmed in advance with the events team.