Business

Events

Weddings

What are the room hire costs and capacity limits for the Events space?

The Great Hall can accommodate up to 400 guests and is often combined with the adjoining Main Reception Room for enhanced capacity. Room hire pricing varies significantly based on event type and duration, with examples ranging from £2,565 for evening events to £9,000-£10,800 for full-day conferences. The space is VAT exempt for room hire but VAT applies to all catering and additional services.

What catering packages and minimum numbers are required?

Day Delegate Rates (DDR) start at £100-£129 per person plus VAT with minimum numbers of 65-80 guests depending on the package. Reception packages include 4-hour unlimited drinks with canapes at £103.20 per person plus VAT. Seated dinner packages start at £126 per person plus VAT with minimum numbers of 130 guests, including room hire, drinks reception, 3-course meal, and wine.

Are AV technicians mandatory and what are the costs?

AV technicians are mandatory for most events at £500-£600 plus VAT. The standard AV package includes lectern, microphone, 2 branding screens, LCD projector and screen, push-to-talk microphones, fixed panel for up to 5 speakers with microphones, relay screens, and PA system. Live streaming and video conferencing packages are included at no additional cost.

What are the typical event timings and access hours?

Events typically run from 6:00pm-11:00pm for evening functions or 8:30am-5:00pm for day conferences. Host access is usually provided 1 hour before guest arrival (e.g., 17:00 for 18:00 events). Full-day events can extend from 7:00am-5:00pm with additional evening access available for setup or extended events.

What insurance and booking requirements must be met?

Public liability insurance is mandatory as a condition for hosting events. The booking process requires full company name, billing address, contract signatory details, and proof of public liability insurance. Contracts are issued via DocuSign, and invoices are sent once signed contracts are received.

How does the provisional booking system work?

Dates are offered on either 1st option (first priority) or 2nd option (backup priority). The venue can provisionally hold dates while clients make decisions, but specific hold periods are not detailed in available information. Multiple enquiries may compete for the same dates with different option levels.

What budget ranges should be expected for different event types?

Budget expectations vary significantly: evening receptions for 80 guests around £4,865, full-day conferences for 200 guests approximately £22,850, seated dinners for 150 guests around £19,400, and Christmas parties for 150 guests approximately £12,900. These figures include room hire, catering, AV support, and VAT where applicable.

Can the Great Hall be combined with other spaces and what layouts are available?

The Great Hall adjoins the Main Reception Room and these spaces work together seamlessly for breakout areas, catering, or entertainment. Available layouts include theatre style, cabaret style with round tables, boardroom settings, and standing reception formats. The space serves as a versatile blank canvas that can be transformed through theming and event production.

What happens if the venue cannot accommodate an enquiry?

If One Moorgate Place cannot accommodate a booking due to availability, budget constraints, or other factors, they will actively help find alternative venues. The venue explicitly states they will find customers alternative options when they cannot meet requirements, rather than simply declining the booking.

Are there restrictions on timing flexibility and date changes?

Some events have fixed timing requirements, such as Member's Room availability from 12:00-17:00 rather than requested earlier start times. The venue may decline bookings that fall below their budget thresholds, as seen with a £60 per person budget being deemed insufficient. Date flexibility can help secure bookings when preferred dates are unavailable.