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What is the base venue hire cost and what does it include?

Venue hire starts at £35,000 + VAT per day and includes exclusive 24-hour venue hire (6am-6am), toilets for up to 2,000 people, cloakroom, first aid room, client office, and black tiled carpet throughout. This is a blank canvas space requiring additional furniture, catering, security, and production to be added separately.

What are the mandatory additional costs that must be included?

Mandatory costs include site security (£1,144.80 + VAT per day), event security manager (£371.70 + VAT minimum 8 hours), event security officers (minimum 9 officers at £274.50 + VAT each for 8 hours), Parks Police coverage, event first aider (£302.10 + VAT for 9.5 hours), and venue cleaning (£1,420.20 + VAT for up to 1,500 guests). Electricity usage costs £720 + VAT for rig days and £1,440 + VAT for event days.

What are the capacity limits for different event types?

The venue accommodates up to 3,000 standing outdoors, 2,000 for seated dinner, 4,000 for receptions and parties, 3,500 for theatre layout, and 5,000 for exhibitions. However, the venue cannot accommodate requests for 5,000+ guests as confirmed in declined bookings.

What types of events are prohibited at Evolution London?

Music concerts and live gigs are not permitted unless they are in conjunction with a corporate event, due to premise licensing restrictions. The venue has consistently declined standalone concert requests and live music events.

What catering options are available and who provides them?

All catering is provided exclusively by Moving Venue, the in-house caterer. They offer seasonally inspired, bespoke fresh menus and handle conference packages starting around £92 + VAT per person. External caterers are not mentioned as an option in the available information.

What production and AV services are included or available?

Basic in-house AV specification costs £7,500 + VAT per event day and includes LED lighting, distributed audio system, and black drape walls. Encore is the exclusive in-house AV partner for all rigging, power, and sound systems. An AV contribution of £20,000-£36,000 + VAT is typically required for larger events.

How far in advance should bookings be made and what are the payment terms?

For events less than 4 weeks away, full payment is required within 10 days to secure the booking. The venue regularly declines requests due to unavailability, suggesting advance booking is essential, though specific lead times aren't detailed in the available information.

Are there any seasonal restrictions or busy periods to be aware of?

The venue operates long tenancy events that can block availability for extended periods - one example shows the venue being unavailable from July through September 19th for a long tenancy event. Christmas party season appears particularly busy with limited availability in December.

What furniture and setup options are available?

As a blank canvas space, all furniture must be arranged separately. Options include 6ft trestles, conference chairs with linking clips, circular banquet tables, sofas and armchairs, poseur tables, and picnic tables. The venue provides flexibility for bespoke layouts but requires additional planning and costs for furnishing.

What are the access and logistics arrangements?

The venue offers 24-hour access during the hire period with no load-in/load-out restrictions during tenancy. It includes free car parking and a dedicated black taxi rank. The venue is located in Battersea Park at Queenstown Road, Chelsea Bridge, London SW11 4NJ.