Business

Events

Screenings

What are the exact pricing structures for the Auditorium and Exhibition Space?

The Auditorium and Exhibition Space operate on different pricing periods: Day hire (8:00-17:00) costs £9,500 + VAT with a £3,100 + VAT minimum food and beverage spend. Evening hire (18:00-23:00) costs £3,250 + VAT with a £4,650 + VAT minimum spend. Cross-period hire (spanning both day and evening) costs £12,000 + VAT with a £3,500 + VAT minimum spend.

What AV equipment is included and what are the mandatory technician costs?

The Auditorium includes a 4K cinema laser projector, screen, 7.1 surround sound system, two lapel microphones, two hand-held microphones, panel desk with four top table microphones, lectern with built-in screen and microphone, and 1gbps Wi-Fi. The Exhibition Space has 5 built-in plasma screens including 1 portrait screen at entrance and 4 within the hall, plus an optional 5m wide video wall for £1,250 + VAT. Two AV technicians are mandatory at £1,000 + VAT per day.

What are the exact capacity limits for different seating arrangements?

The Auditorium accommodates 300 people in theatre style seating for presentations and conferences. The Exhibition Space can handle registration, networking, and catering functions alongside the main auditorium. The venue mentions cabaret style is available for smaller events, though specific cabaret capacity numbers aren't provided in the available information.

What catering packages are available and what are the pricing structures?

Day Delegate Rate (DDR) packages start from £85-£106.80 + VAT per person and include venue hire from 8:00am-5:00pm, chef's choice sandwiches and finger food, three breaks with organic teas, ethically sourced coffee, pastries on arrival, fresh fruit mid-morning, biscuit selection mid-afternoon, and filtered water. Hot and cold buffet lunch upgrades cost an additional £10-£12.60 + VAT per person.

How far in advance must contracts be signed for events?

For events with short notice (such as next week bookings), signed contracts are required by 12:00 the day before to allow sufficient planning time. Full payment is required prior to the event for short-notice bookings. Standard booking timelines may vary but the venue emphasizes the need for adequate planning time.

What are the booking hold policies and availability options?

Event spaces can be held on 'first option' or 'joint first option' basis. If you don't respond to proposals, enquiries are automatically released. The venue requires confirmation to hold dates and will recheck availability if you're still considering the space after a release.

What exhibition and branding opportunities are available in the Exhibition Space?

The Exhibition Space offers extensive branding options including a 5m wide 8-screen video wall (available for £1,250 + VAT), an 84-inch welcome screen at the entrance, and 4 large media screens within the hall. The space can accommodate approximately 20 exhibitor stands with power supply and Wi-Fi for exhibitors, making it suitable for conferences with sponsor displays.

Are there any restrictions on external suppliers or mandatory service charges?

External suppliers like DJs can be hired directly by clients or contracted through the venue with a 20% service charge applied to venue-arranged suppliers. The venue has preferred suppliers like Spiral Entertainment for DJ services. Specific restrictions on other external suppliers aren't detailed in the available information.

What are the setup and breakdown time allowances?

The venue mentions a turnaround time of 17:00-18:00 for operations team changeover between day and evening periods. Cross-period bookings are required for any timings that span both day and evening periods, including this turnaround time. Specific setup times aren't detailed but access appears to be included in the hire periods.

What accessibility features and facilities are available?

The venue is DDA compliant with accessible facilities. Additional amenities include climate control, cloakroom facilities, toilets, and 1GB upload/download Wi-Fi. The Exhibition Space provides registration facilities and the venue offers a 3D virtual tour for advance viewing of the spaces.