Business

Dining

Events

What are the exact hire rates for the Exhibition Hall and what additional costs should I budget for?

The Exhibition Hall costs £1,788 + VAT per build-up day and £3,575 + VAT per event/open day. You must also budget for mandatory cleaning contribution of £425 + VAT, plus staffing costs including stewarding at £18.50 + VAT per hour (6-hour minimum), car park attendants at £18.50 + VAT per hour (6-hour minimum), and first aid at £185 + VAT per day (8-hour minimum). All staffing rates are subject to annual increases from April 1st each year.

What is the capacity and layout options for the Exhibition Hall?

The Exhibition Hall provides approximately 1,400m² of exhibition space on the ground floor of the grandstand. The space is multifunctional and can accommodate various layouts for trade shows, consumer shows, product launches, conferences, and corporate events. The large scale and open dimensions make it versatile and adaptable to different event requirements.

What staffing is mandatory and what are the hourly rates with minimums?

Required staffing includes stewarding, car park attendants, and event support at £18.50 + VAT per hour each (6-hour minimum). Security options include SIA Security at £26.80 + VAT per hour (6-hour minimum), SIA Licensed Supervisors at £28.30 + VAT per hour (6-hour minimum), and CCTV Operator at £31.50 + VAT per hour (6-hour minimum). All Bank and Public Holidays including New Year's Day, Easter Sunday, Christmas Day, and Boxing Day are charged at double time rates.

What insurance requirements must I meet to book the venue?

You must provide Public Liability Insurance with a minimum coverage of £5 million. This is a mandatory requirement for all bookings and must be in place before your event can proceed.

What catering options are available and are there minimum spends?

The Exhibition Hall has purpose-built kitchen facilities and bars on-site, giving you flexibility with catering arrangements. Catering services are available with minimum spends that apply, though specific amounts are quoted on a case-by-case basis (POA). You can work with the venue's catering team or potentially bring in external caterers subject to approval.

What AV equipment and furniture options are available?

AV equipment is available but pricing is quoted separately (POA). Furniture is also available on a price-on-application basis. Additional services like photocopying can be arranged, and any specific AV or furniture requirements can be quoted by your dedicated Kempton Park Event Manager.

How far in advance should I book and what is the booking process?

The venue can get booked out well in advance, particularly for popular dates like weekends. The booking process involves working with a dedicated Event Manager who will provide detailed quotes for all additional services required. You'll need to confirm insurance requirements and any vendor approvals during the booking process.

What are the setup and breakdown arrangements for exhibitions and trade shows?

Build-up days are charged at £1,788 + VAT per day, allowing time for exhibition setup, stand construction, and event preparation. The venue accommodates the logistics needs of exhibitions including supplier access for delivery vehicles. Breakdown arrangements can be made following your event, with costs included in the build-up day rates.

Are there any restrictions on what types of events can be held in the Exhibition Hall?

The Exhibition Hall is described as multifunctional and suitable for trade shows, consumer shows, product launches, conferences, presentations, workshops, team building, training, and networking events. The venue appears flexible on event types, though specific restrictions would be confirmed during the booking process with your Event Manager.

What facilities are included in the Exhibition Hall space?

The Exhibition Hall benefits from natural daylight, creating a bright and vibrant atmosphere. It includes purpose-built kitchen facilities and bars, making it suitable for events requiring catering services. The space is located on the ground floor of the grandstand with views of the racecourse and surrounding countryside.