Business

Events

Weddings

What are the venue hire rates for the Exhibition Hall and what additional costs should I budget for?

The Exhibition Hall costs £1,788 + VAT per build-up day and £3,575 + VAT per event/open day. You must also budget for mandatory cleaning contribution of £425 + VAT, plus staffing costs including stewarding at £18.50 + VAT per hour (6-hour minimum), first aid at £185 + VAT per day, and security if required. All staffing rates are subject to annual increases from April 1st each year.

What is the capacity and layout options for the Exhibition Hall?

The Exhibition Hall offers approximately 1,400m² of exhibition space on the ground floor of the grandstand. It features natural daylight and is described as a bright, vibrant, and multifunctional space suitable for trade shows, consumer shows, and product launches. The venue can accommodate events requiring significant floor space but specific capacity numbers for different layouts are not detailed in available information.

What staffing is mandatory and what are the hourly rates?

All staffing has a 6-hour minimum requirement at £18.50 + VAT per hour for stewarding, car park attendants, event support, and cloakroom staff. Specialized staff rates include CCTV operators at £31.50 + VAT per hour, SIA licensed supervisors at £28.30 + VAT per hour, and SIA security at £26.80 + VAT per hour. First aid is mandatory at £185 + VAT per day with an 8-hour minimum.

Are there any restrictions on dates or special pricing for holidays?

All staffing is charged at double time on Bank and Public Holidays including New Year's Day, Easter Sunday, Christmas Day, and Boxing Day. The venue may not be available on certain weekends when already booked, as evidenced by unavailability on November 8th, 2025 weekend. Specific blackout dates or seasonal restrictions are not detailed in available information.

What catering options are available and are there minimum spends?

The venue offers internal catering with minimum spends that apply, though specific amounts are listed as 'POA' (Price on Application). Day delegate rates are available, with examples showing £50-£60 + VAT packages that include arrival refreshments, mid-morning breaks, finger buffet lunch, afternoon tea, and basic AV equipment. Catering must be confirmed during the booking process.

What insurance requirements must I meet to book the venue?

You must provide Public Liability Insurance with a minimum coverage of £5 million. This is a mandatory requirement for all bookings and must be in place before your event can proceed. The venue will require proof of this insurance as part of the booking process.

Can I bring my own suppliers and what approval process is required?

External suppliers may be permitted but require approval from your Kempton Park Event Manager. If bringing your own catering, you must provide Health, Safety & Hygiene certificates for all food outlets as well as licenses for any bars. The venue has specific requirements that must be met before external suppliers can operate on-site.

What AV equipment is included and what are additional costs?

Basic packages include projector, screen, flipchart, and pens. Additional AV equipment is available at extra cost: lapel microphones at £60 + VAT, large screens/projectors at £250 + VAT, staging at £250 + VAT, and AV technicians at £395 + VAT per day. More complex AV requirements can be quoted by your event manager.

Is there a maximum capacity limit for events and what happens if I exceed it?

The venue has indicated they cannot accommodate certain large-scale events, specifically declining a request for 700 guests with 500 seated due to space and kitchen facility limitations. The Exhibition Hall's 1,400m² space and kitchen facilities have capacity constraints that will be assessed based on your specific event requirements and layout needs.

What are the booking and payment procedures?

The venue operates through dedicated account executives who can place holds on dates while you make decisions. Specific payment terms, deposit requirements, and booking deadlines are handled case-by-case through your assigned event manager. Commission rates of 12% + VAT on net rates are offered to agents, indicating flexible commercial arrangements may be available.