Events

What are the exact hire rates for the Exhibition Hall and what additional costs should I budget for?

The Exhibition Hall costs £1,788 + VAT per build-up day and £3,575 + VAT per event/open day. You must also budget for mandatory cleaning contribution of £425 + VAT, plus staffing costs including stewarding, car park attendants, event support, and cloakroom staff at £18.50 + VAT per hour (6-hour minimum each). Security and CCTV operators are also required at £26.80-£31.50 + VAT per hour with 6-hour minimums.

What is the maximum capacity for different event layouts in the Exhibition Hall?

The Exhibition Hall has approximately 1,400m² of exhibition space on the ground floor. While specific capacity numbers aren't provided for different layouts, the venue can accommodate large-scale trade shows, consumer shows, and product launches. The space is described as multifunctional and complemented by natural daylight.

What staffing is mandatory for events and what are the exact hourly rates?

All staffing has 6-hour minimums and costs £18.50 + VAT per hour for stewarding, car park attendants, event support, and cloakroom staff. Security costs £26.80 + VAT per hour, SIA licensed supervisors cost £28.30 + VAT per hour, and CCTV operators cost £31.50 + VAT per hour. First aid is mandatory at £185 + VAT per day (8-hour minimum), and all rates increase annually from April 1st.

What are the insurance requirements and catering restrictions?

Public liability insurance with minimum £5 million cover is required. For catering, minimum spends apply but specific amounts are quoted on request (POA). The venue can provide internal catering services, and there are kitchen facilities available, though their capacity may be limited for very large seated events (over 500 guests).

How much do staffing costs increase on bank holidays and public holidays?

All staffing is charged at double time on bank and public holidays including New Year's Day, Easter Sunday, Christmas Day, and Boxing Day. This means the standard £18.50 + VAT hourly rate becomes £37 + VAT, and security rates of £26.80 + VAT become £53.60 + VAT per hour.

What AV equipment is available and what are the costs?

AV equipment is available but costs are quoted separately (POA). Based on other venue quotes, typical AV includes projectors and screens (around £250 + VAT), microphones including lapel mics (£60-£70 + VAT), staging (£250-£350 + VAT), and AV technicians (around £395 + VAT per day). Photocopying services are also available at additional cost.

Can I bring my own suppliers and what approval process is required?

External suppliers can be brought in but require approval from your Kempton Park Event Manager. For food outlets, you must provide Health, Safety & Hygiene certificates as well as licenses for any bars. Any dilapidations caused by external suppliers will be charged separately, and furniture requirements are quoted on a price-on-application basis.

What are the booking and payment procedures for holding dates?

The venue can place dates on hold while you make decisions, but specific hold periods aren't detailed in the available information. Payment timelines and deposit requirements would be confirmed by your dedicated Event Manager. All additional services costs are subject to annual increases from April 1st each year.

Are there any restrictions on event types or timing for the Exhibition Hall?

The Exhibition Hall is described as multifunctional and suitable for trade shows, consumer shows, and product launches. No specific restrictions on event types are mentioned, though very large seated events (over 500 guests) may exceed the kitchen facilities' capacity. Timing restrictions aren't specified in the available information.

What parking and transport facilities are available?

The venue has its own on-site railway station providing direct routes to and from London Waterloo. Car parking is available and car park attendants are mandatory at £18.50 + VAT per hour with a 6-hour minimum. The venue is noted as having good transport access, which is important for suppliers arriving in vans for exhibitions.