Business

Dining

Events

What are the exact hire rates for the Exhibition Hall and what additional costs should I budget for?

Build-up days cost £1,788 + VAT per day, and event/open days cost £3,575 + VAT per day. You must also budget for mandatory cleaning contribution of £425 + VAT, plus staffing costs including stewarding at £18.50 + VAT per hour (6-hour minimum), car park attendants at £18.50 + VAT per hour (6-hour minimum), and first aid at £185 + VAT per day (8-hour minimum). All staffing rates are subject to annual increases from April 1st each year.

What capacity limits apply to different event layouts in the Exhibition Hall?

The Exhibition Hall offers approximately 1,400m² of ground floor space and can accommodate up to 750 guests for receptions, 650 for sit-down dinners or dinner/dance events, 500 for theatre-style seating, and 250 for cabaret layout. The space is multifunctional and can be adapted for trade shows, consumer shows, product launches, and various corporate events.

What security and safety staffing is mandatory for events?

Security requirements depend on your event type and size, but typical mandatory staffing includes SIA Security at £26.80 + VAT per hour (6-hour minimum), SIA Licensed Supervisors at £28.30 + VAT per hour (6-hour minimum), CCTV Operator at £31.50 + VAT per hour (6-hour minimum), and First Aid at £185 + VAT per day (8-hour minimum). All rates are subject to double-time charges on Bank and Public Holidays including New Year's Day, Easter Sunday, Christmas Day, and Boxing Day.

What catering options are available and what are the minimum spend requirements?

The venue has purpose-built kitchen facilities and bars on-site, with catering minimum spends that vary by event (quoted as POA - Price on Application). You can use the venue's internal catering services or bring external caterers, though external catering requires Health, Safety & Hygiene certificates and appropriate licenses for any bars. Specific catering costs and minimum spends must be confirmed with your Event Manager.

What insurance requirements must I meet to book the Exhibition Hall?

You must provide Public Liability Insurance with a minimum coverage of £5 million to book the Exhibition Hall. This is a mandatory requirement that must be in place before your event can proceed.

What AV equipment is included and what additional technology can be provided?

Basic AV equipment availability varies by package, but additional services like photocopying and specialized AV equipment are available at extra cost (quoted separately). The venue can provide various AV solutions, but specific equipment requirements and pricing must be discussed with your Kempton Park Event Manager during the booking process.

Can I bring my own furniture and what are the dilapidations policies?

Furniture is available from the venue (quoted as POA - Price on Application), but you can bring your own subject to approval. Dilapidations charges may apply for any damage or excessive wear to the venue during your event setup, event day, or breakdown. The specific dilapidations policy and potential charges will be outlined in your event contract.

What are the setup and breakdown timeframes, and how do they affect pricing?

Build-up days are charged at £1,788 + VAT per day, while your actual event/open day costs £3,575 + VAT per day. You can book multiple build-up days if needed for complex setups. All staffing during setup and breakdown is charged at the same hourly rates with minimum hour requirements, and double-time rates apply on all Bank and Public Holidays.

What parking facilities are available and are there additional charges?

The venue offers complimentary car parking, though Car Park Attendants are available at £18.50 + VAT per hour (6-hour minimum) if required for your event. The venue has excellent transport links including its own on-site railway station with direct routes to London Waterloo.

Are there restrictions on event types or activities in the Exhibition Hall?

The Exhibition Hall is described as multifunctional and suitable for trade shows, consumer shows, product launches, conferences, exhibitions, training events, dinners, corporate functions, and private parties. Specific restrictions on activities, noise levels, or event types would need to be confirmed with your Event Manager during the booking process, as these may vary based on racing schedules and other venue activities.