Business

Dining

Events

What is the minimum number of guests required for dining events at Epsom Downs Racecourse?

All dining bookings require a minimum of 50 people. Meeting spaces have a minimum of 30 people, but banqueting specifically requires 50 guests minimum to proceed with a booking.

What are the Day Delegate Rate packages and pricing for dining events?

Day Delegate Rate packages start from £53 per person plus VAT. The Classic DDR Package at £53+VAT includes main suite hire, arrival tea and coffee with pastries, mid-morning refreshments, finger buffet lunch, afternoon tea and coffee, water, projector and screen, flipchart, WiFi, car parking, and dedicated event manager.

Can I bring my own external caterer for dining events?

External catering is not normally permitted on site. The venue works with contracted preferred caterers only - you must use one of their approved catering partners rather than sourcing your own catering independently.

What dining spaces are available and what are their capacities?

The Diomed suite can accommodate up to 500 people in theatre style or 224 people in cabaret style for dining. The Oaks Hall can accommodate up to 50 people and is described as the largest events space at Epsom Downs, perfect for large banquets and seated dining events.

What are the room hire fees for dining spaces?

Room hire fees vary by space - the Mezzanine area costs £1,000 plus VAT, while other spaces like the Downs View suite cost £1,800 (often discounted to £1,000), and smaller spaces like the Double Box cost £600 (often discounted to £300). Some packages include room hire in the overall per-person rate.

What dining packages are available and what do they include?

The All Inclusive Dining Package costs £76 per person including VAT and includes room hire, glass of bubbly on arrival, 3-course seated meal, tea and coffee, staffing and security. You can add half a bottle of wine per person for an additional £18.75 per person.

What are the kitchen facilities and catering limitations for large events?

Kitchen facilities in the largest halls cannot service events with 700 guests allowing 500 to be seated. The venue has specific limitations on the scale of catering they can provide for very large seated dining events.

What additional services and costs should I expect for dining events?

Additional services include DJ and dance floor at £400 plus VAT, various AV equipment (lectern and mic £90, standalone mic £70, medium stage £350), and the option to upgrade main course menu items for additional costs. All prices exclude VAT unless specifically stated as inclusive.

What spaces have private outdoor access for dining events?

The Blue Ribband suite and Diomed/Lammtarra suite both feature private terraces overlooking the racecourse. These bright, open spaces are suitable for reception drinks and can accommodate dining events with outdoor elements.

Are there any restrictions on event timing or setup for dining events?

Events can run from early morning setup (7am mentioned for conferences) through to late evening. The venue can accommodate various timing requirements, though specific restrictions on noise levels or late-night operations are not detailed in the available information.